Category Archives: SharePoint 2010

SharePoint 2010 Hosting Tutorial – Set Up An Approval Workflow In SharePoint 2010

Approval workflow is one of several workflow templates in SharePoint 2010. By default, Content Approval is enabled on publishing portals. This can be confusing because when Content Approval is enabled, a document doesn’t become visible to others until it’s published.

To determine whether Publishing workflow is enabled on your library, open the document library and click the Properties icon for any document. If Workflows is an option, you’re all set.

To set an approval workflow, first access the Library Settings page using the Ribbon in your library.

In the Permissions and Management settings options, click the Workflow Settings link.

The Add a Workflow page is displayed. Click the Approval – SharePoint 2010 template option in the Select a Workflow Template list.

Enter a name in the Type a Unique Name for This Workflow text box.

Choose a name that describes the step in your business process this workflow fulfills. Most business processes can have several approval steps, so calling it The Approval Workflow isn’t meaningful.

For example, if your approval workflow is actually a review workflow, call it the Author Review Workflow. If you need to add a second approval workflow, you could call it the Regulatory Editorial Review Workflow.

Use the Select a Task List drop-down list to choose a task list.

Go with the default — Workflow Tasks — unless you have a special reason for wanting to track this workflow in a list by itself.

Use the Select a History List drop-down list to choose a history list.

Again, accept the default, which is Workflow History.

Select a Start option by selecting the appropriate check box.

Decide how you want the workflow to be triggered. If you want the workflow to start manually, select the check box Allow This Workflow to Be Manually Started by an Authenticated User with Edit Item Permissions.

Note: You can have only one workflow that’s triggered by publishing in a library.

Click the Next button.

The Page Approval page appears.

Specify the appropriate options.

Click the Save button.

If you just need approvals, the Approval workflow may be overkill. Consider turning off workflow and just keeping approvals, with or without versioning. Items that require approval will quietly sit there waiting for someone to take notice.

If you have an alert enabled on a library/list, and approval is also turned on for that library/list, you may not receive a notification until a new or changed item is approved and published.

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SharePoint 2013 Hosting – ASPHostPortal.com : Social Feature of SharePoint 2013

Social Feature of SharePoint 2013

Out-of-the-box SharePoint 2013 has some pretty neat capabilities to support project management initiatives in your organization. Some of the enhancements will greatly improve the communication on a project so that everybody can collaborate effectively!

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Some of the items like Newsfeeds enable immediate discussions, features connecting SharePoint to Microsoft Office helps people collaborate quicker and easier, and mobile improvements allow team members to stay tuned in while on the go.

SharePoint’s new features are strong influenced by–or in some cases, lifted from–from the top social networks. For instance, the updated My Sites feature has a strong microblogging component, complete with likes, hash tags, app mentions, and other social tools you’ll recognize from Facebook, Twitter, and Google+. Community sites–discussion forums where enterprise users share information and answer colleagues’ questions–bring a similar social feel to collaborative computing.

Sharepoint 2013′s People Card contains your contact information, as well as pictures, status updates, and activity feeds from SharePoint, Facebook, and LinkedIn. And SkyDrive Pro, the premium version of Microsoft’s cloud storage and syncing service, allows users to share files across SharePoint.

In earlier versions of SharePoint, each user had a profile and a personal site (e.g., My Site). The 2013 version of SharePoint splits My Site into three sections: Newsfeed, SkyDrive, and Sites. (More on each in the slideshow). A global navigation bar provides access to each section. These social features are tightly integrated into SharePoint 2013, so you no longer need to launch a Web browser to access them.

Previously, enterprise social networking on SharePoint required either extensive customization or the use of an add-on product such as NewsGator Social Sites. While still leaving room for third-party products to add features on top of the platform, Microsoft has now made SharePoint more of an enterprise social network in its own right.

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SharePoint 2013 Hosting – ASPHostPortal.com : How to Enable BreadCrumb in SharePoint 2013?

How to Enable BreadCrumb in SharePoint 2013?

You must be remember the BreadCrumb option situated next to the “Site Action” button in SharePoint 2010 is really handy to navigate up or down with a single click. You must have noticed in SharePoint 2013 this option is removed rather hidden in the master. Here I will show you how to get that option back in your master page and make your life simpler.

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The good news is Microsoft didn’t remove it from SharePoint 2013, it’s just hidden in the Seattle master page.

Step by Step

  • Open your site with SharePoint designer
  • Navigate to All Files -> _catalogs -> master page
  • Edit the Seattle.master in advanced mode and copy all the code
  • By default it’s not possible to edit the original master. To create a new one click on File -> Blank Mater Page
  • Check out the new master, edit it in advanced mode, delete all the existent code and paste the one from the original Seattle
  • Search for
<divclass="ms-breadcrumb-dropdownBox"style="display:none;">
  • Delete the CSS attribute
style="display:none;"
  • Two lines bellow change the visible attribute of the SharePoint:PopoutMenu to true
  • After editing your code it should look like this
<divclass="ms-breadcrumb-dropdownBox"><SharePoint:AjaxDeltaid="DeltaBreadcrumbDropdown"runat="server">
	<SharePoint:PopoutMenu
		Visible="true"
		runat="server"
		ID="GlobalBreadCrumbNavPopout"
		IconUrl="/_layouts/15/images/spcommon.png?rev=27"
		IconAlt="<%$Resources:wss,master_breadcrumbIconAlt%>"
		ThemeKey="v15breadcrumb"
		IconOffsetX="215"
		IconOffsetY="120"
		IconWidth="16"
		IconHeight="16"
		AnchorCss="ms-breadcrumb-anchor"
		AnchorOpenCss="ms-breadcrumb-anchor-open"
		MenuCss="ms-breadcrumb-menu ms-noList">
		<divclass="ms-breadcrumb-top">
			<asp:Label runat="server" CssClass="ms-breadcrumb-header" Text="<%$Resources:wss,master_breadcrumbHeader%>" />
		</div>
<asp:ContentPlaceHolderid="PlaceHolderTitleBreadcrumb"runat="server">
<SharePoint:ListSiteMapPathrunat="server"
SiteMapProviders="SPSiteMapProvider,SPContentMapProvider"
RenderCurrentNodeAsLink="false"
PathSeparator=""
CssClass="ms-breadcrumb"
NodeStyle-CssClass="ms-breadcrumbNode"
CurrentNodeStyle-CssClass="ms-breadcrumbCurrentNode"
RootNodeStyle-CssClass="ms-breadcrumbRootNode"
NodeImageOffsetX="217"
NodeImageOffsetY="210"
NodeImageWidth="16"
NodeImageHeight="16"
NodeImageUrl="/_layouts/15/images/spcommon.png?rev=27"
RTLNodeImageOffsetX="199"
RTLNodeImageOffsetY="210"
RTLNodeImageWidth="16"
RTLNodeImageHeight="16"
RTLNodeImageUrl="/_layouts/15/images/spcommon.png?rev=27"
HideInteriorRootNodes="true"
SkipLinkText=""/>
</asp:ContentPlaceHolder>
</SharePoint:PopoutMenu>
</SharePoint:AjaxDelta>
</div>
  • If you are using one of the themes from SharePoint your breadcrumb icon will not appear as it should, to get it back add the script below before the closing tag
<scripttype="text/javascript">
document.getElementById("GlobalBreadCrumbNavPopout-anchor").innerHTML='<img alt="Navigate Up" src="/_layouts/15/images/spcommon.png?rev=27">';</script>
  • Save the modified master page, check it in and publish the major version
  • Open your SharePoint Site, go to Settings -> Site Settings -> MasterPage under Look and Feel and select the new master page for the Site master and System master options
  • You will see a new icon on the left side of the menu.

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SharePoint 2013 Hosting – ASPHostPortal.com :: How to Add or Remove A New User to SharePoint Group Using Powershell Script

How to Add or Remove A New User to SharePoint Group Using Powershell Script

In SharePoint site you can see usually a lot of groups. Sometimes administrator gets a task to add user to several groups. If it’s 3-5 groups you can do it manually, but if you need to add user to 30 groups? I’m too lazy to do it manually and too smart not do it at all.

SharePoint 2013 Hosting

  1. Start your windows PowerShell on your computer.
  2. Right click and select Run as administrator option.
  3. Paste the below script on the PowerShell window and click the enter button.
  4. Check your SharePoint site Feature will activated successfully.

So let’s start out PowerShell ISE and connect SharePoint CMD-let:

if ((Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue) -eq $null) 
{ 
 Write-Host "Connect Sharepoint cmd-Let" 
 Add-PSSnapin Microsoft.SharePoint.PowerShell 
}

Let’s enter site collection url, username for inserting to groups and get array of destination SharePoint groups. For example, let this groups contain a string “admin”

$url = "http://user"
$userName = "user\testuser1"
$site = new-object Microsoft.SharePoint.SPSite($url) 
$web = $site.OpenWeb() 
$groups = $web.sitegroups
write-host "------get array of groups which contain a string "admin"-----" 
$myGroups = @(); 
foreach($group in $groups) { 
if($group -match "admin") { 
$myGroups += $group 
}

Go through each element of array and add user to SharePoint group

foreach ($gr in $myGroups) { 
#add user to SP Group
 Set-SPUser -Identity $userName -web $url -Group $gr 
 write-host "User " $userName "added to " $gr 
}

And if you made a false and, for example, entered wrong username, you can easily remove user from SharePoint groups with this PS-code:

foreach ($gr in $myGroups) { 
 $theGroup = $web.SiteGroups[$gr] 
 $theUser = $web.AllUsers.Item($userName) 
#Remove user from SP Group
 $theGroup.RemoveUser($theUser); 
 write-host "User " $userName " removed from " $gr
}

If you don’t want to collect these pieces here’s a full version:

if ((Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue) -eq $null) 
{ 
 Write-Host "Connect Sharepoint cmd-Let" 
 Add-PSSnapin Microsoft.SharePoint.PowerShell 
}
$url = "http://user"
$site = new-object Microsoft.SharePoint.SPSite($url) 
$web = $site.OpenWeb() 
$groups = $web.sitegroups 
$userName = "user\testuser1" 
write-host "--------------" 
$i = 0; 
$myGroups = @(); 
foreach($group in $groups) { 
 if($group -match "admin") { 
 $myGroups += $group 
 } 
} 
foreach ($gr in $myGroups) { 
 write-host $gr 
#add user to SP Group
 Set-SPUser -Identity $userName -web $url -Group $gr 
 $theGroup = $web.SiteGroups[$gr] 
 $theUser = $web.AllUsers.Item($userName) 
#Remove user from SP Group
# $theGroup.RemoveUser($theUser); 
 write-host "User " $userName "added to " $gr 
}

If there are non-english letters in a group name or if the group you need is on another site (but in this site collection), then you can have error on Set-SPUser command. In this case I can advice you to use another command $web.SiteGroups[group name].AddUser(user)

foreach ($gr in $myGroups) { 
 Write-Output "Группа: $gr " 
#alternative way to add user to SP Group 
 $theUser = $web.AllUsers.Item($userName)
 $web.SiteGroups[$gr].AddUser($theUser) 
 Write-Output "User $userName added to $gr" 
}

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SharePoint 2013 Hosting – ASPHostPortal.com :: Data Loss Prevention in SharePoint 2013

Data Loss Prevention in SharePoint 2013

A problem that has plagued many organizations over the years is how to best protect sensitive data in their SharePoint environments. This includes things like credit card, drivers license, and social security numbers. For SharePoint on premise deployments this has required third party applications to be used to provide this functionality to all locations in the SharePoint farm.

SharePoint 2013 Hosting - ASPHostPortal.com :: Data Loss Prevention in SharePoint 2013

Data Loss Prevention (DLP) is a feature that was first introduced in Exchange (2013 and Online) and is now in SharePoint Online (but not the on-premises version). I covered the initial news on this topic last year and took the chance at the Microsoft Ignite conference to find out had the functionality predicted then been realized in production.

DLP is actually a great example of how engineering teams are now working across multiple products rather than in the narrow silos of the past and it’s obvious that a lot of lessons learned from the DLP implementation in Exchange have influenced the implementation in SharePoint Online to provide protection against the misuse of sensitive data in documents. The documents can be stored in SharePoint or OneDrive for Business libraries.

Compliance officers, paralegals, or others performing a legal audit often need to assess the degree of risk posed by sensitive and personal data stored on SharePoint sites. Data loss prevention (DLP) in SharePoint Online provides you with a way to identify that data, so you can work with document owners to reduce any risk to your organization.

Assign permissions to the eDiscovery Center

Permissions are a big deal. And to run a query in the eDiscovery Center, you need lots of different types of permissions. Assigning permissions to multiple people for Exchange Online, SharePoint Online, the eDiscovery Center, and each site collection could take a long time.

If you only want to use the eDiscovery Center, you might wonder why you need all those other permissions. The eDiscovery Center is a site collection, and like any other site collection, you have to be given permissions to access it. Access to the eDiscovery Center, however, grants no special, automatic access to other site collections, to documents, or to content. To gain access to data stored on other site collections and in OneDrive, you’ll need to be granted admin permissions for each. Multiply that action times the number of admins in your organization, and you can see how it makes sense to optimize the process. Because the security group that you’ll create in the next set of tasks is powerful, choose its members carefully.

Open the eDiscovery Center

  • Sign in to the Office 365 admin portal.
  • In the Admin menu, choose SharePoint.
  • Click the link to the eDiscovery Center on the site collections link page. Your eDiscovery Center URL will look similar to this: http://contoso.sharepoint.com/sites/ediscovery.

Create an eDiscovery case

  • Cases are where you can run queries and export them for analysis. Follow these steps to create a case.
  • In the eDiscovery Center, click Create new case.
  • Type a <title and description> for your case.
  • In the Web Site Address box, type the last part of the URL you want for the case. Each case gets its own URL, so feel free to make this as unique and helpful as you’d like.
  • Under Select a template, select eDiscovery Case.
  • Under User Permissions, select whether to keep the same permissions as the parent site or use unique permissions. If specific people need access to this case but not to others, choose
  • Use unique permissions.
  • You can optionally choose to display the site on the Quick Launch or in the top link bar on the eDiscovery Center.
  • Click Create.

Query for sensitive data within a SharePoint site

Go to your case menu by using the URL you created. The case menu is specific to the case you’re working on and won’t show other cases that are in the eDiscovery Center. (When querying for sensitive data, you only need to pay attention to two sections on this page– Queries eDiscovery Sets.) Querying takes two steps: creating a query and running a query.

View and export the results of a query

You’ve made it. Now you can actually see the results of the query you’ve been building this whole time.

  • Click Search to see the results on the bottom of the page.
  • Click the Export button to view the data in a spreadsheet. For more information about exporting your data, see Export eDiscovery content and create reports.
  • Click Save if you want to keep the query.

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SharePoint 2013 Hosting – ASPHostPortal.com :: How to Fix SharePoint 0x8004010F Error

Task ‘SharePoint‘ reported error (0x8004010F) : ‘The SharePoint List  cannot be found. If the problem continues, contact the SharePoint site administrator. HTTP 404.

Issue: connected SharePoint Lists with the Outlook and we open the Outlook we see the error sometimes” Task ‘SharePoint’ reported error (0×80040102) : ‘Outlook cannot connect to the SharePoint List (site name – list name). The server may not be reachable from your location. Contact the SharePoint site administrator for more information. HTTP 0.

Cause: The issue could be of many reasons. find the below

1.   Could be the Lists is not connected properly with outlook
2.   Could be the list is removed
3.   make sure that all user accounts requesting have proper permissions

Solution: Ensure to check the following steps to resolve the issue.
If you no longer have to synchronize with the specific SharePoint list mentioned in the error, follow these steps to remove the SharePoint list from Outlook:

1.   Select Tools, and then click Account Settings.
2.   Click Account Settings, and then click SharePoint Lists.
sharepoint eror
3.   In the Account Settings dialog box, double-click the SharePoint list for which you received the error.
4.   Clear the check on Display this list on other computers with the account: and then click OK.
5.   Make sure that the SharePoint list for which you received the error is still selected, and then click Remove.
6.   Close the Account Settings dialog box

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SharePoint 2013 Hosting – ASPHostPortal.com :: How to Fix SharePoint Cannot Show The Value of Filter

Multi-valued PeoplePicker Column that can be filtered using PowerShell

Recently I came across an error while filtering the multi-valued PeoplePicker column. The error reads “Cannot show the value of filter“. The field may not be filterable, or the number of items returned exceeds the list view threshold enforced by the administrator.” There are only four values in the column, surely it has no relation to the list view threshold value.

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Internally, SharePoint server uses “_layouts/filter.aspx” application page for filter values which are presented in an iFrame. I checked the ULS logs and copied the Request URL with filter.aspx. I pasted it in browser and hit “Enter”. It returned no result.

What is multi-valued field?

The field which allows more than one values or which allows multiple selections. The multi-valued fileds are non-sortable, non-filterable. Multi-valued fields cannot be indexed.

How to Fix

This behavior can be overridden. Every field has an associated schema. Multi-valued fields are marked as “Sortable =false” in the schema for performance reasons. Note: Apply the workaround wherever it is unavoidable.

If we mark the multi-valued PeoplePicker as “Sortable=true”, the column turns filterable/ sortable. This can be achieved using SharePoint Server Object Model or using Windows PowerShell (I love it).

PowerShell Script to mark the column as Sortable:

$web=Get-SPWeb <weburl>
$list=$web.Lists[<list title>]
$field=$list.Fields[<field title>]
$strSchema=$field.SchemaXml
$str=Schema$strSchema.Replace(“Sortable=`”FALSE`””,”Sortable=`”true`””)
$field.SchemaXml = $strSchema

Update: I noticed that multi-valued “person or group” column in other web application was showing filter choices even though “Sortable=false”. Googling did not help. I checked at various levels and found that “Online Presence” setting causes this error. If Online presence setting is turned OFF, SP 2010 starts showing this error for multi-valued columns when tried to filter. So turn it ON, and no error, filter choices are shown back. The Online Presence setting is available in Web applications’s General Settings.

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FREE ASP.NET Hosting for SharePoint :: How to Solve Stuck Deploying status in SharePoint 2010

Signs :

ahp banner sharepoint-01Typically we will properly deploy/update a remedy deal (that is usually, a remedy having a gaggle of graphic world-wide-web parts) inside our SharePoint 2010 farm. We all deployed/updated the solution from the order “Update-SPSolution –Identity <SolutionName>. wsp –LiteralPath <Solution Location>\<SolutionName>. wsp –GACDeployment –force” inside the SharePoint 2010 Administration Shell. When we attempted for you to up-to-date the solution, many of us approved that it option wasn’t up-to-date. We all noticed that the deployment reputation inside the SharePoint 2010 Middle Government the Rank was generally “deploying”.

Trouble:

The problem can be related with one of the items bellow

  • Microsoft company SharePoint Groundwork Workflow Timer Assistance is just not managing
  • SharePoint Timer service is just not managing

Alternative:

To check on the execution on the service on the point 1:

  • Open the SharePoint Middle Government Portal
  • Go to Take care of services on server, underneath Program Settings
  • Authenticate in the event the service “Microsoft SharePoint Groundwork Workflow Timer Service” is usually managing. Or even, start it

How to Solve Stuck Deploying status in SharePoint 2010

To check on the execution on the service on the point 2:

  • Open the Glass windows Products and services window to confirm the services which might be managing inside the server
  • Find the “SharePoint 2010 Timer” service as well as examine if it is managing
    How to Solve Stuck Deploying status in SharePoint 20102
  • In the event the service is just not managing, wide open the order range immediate
    – Form the order “net start sptimerv4” to start out the service as well as click Type in
    – If you receive “The service failed to start because of a logon inability. ”, edit the “Log On” account to make sure that the service identity account is usually put together effectively you need to the service

Immediately after making sure every one of the services are generally managing, release again the service.

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SharePoint 2013 Hosting – ASPHostPortal.com :: Creating Web Application From Existing Content Database

There are situations where you want to propagate one SharePoint web application to some other farm/machine. I feel the fastest way is to take content database backup and restore it in your destination farm. I have done so in last couple of weeks and I have leaned how to quickly do that. I was provided with content database backup and source code. That makes be able to restore site and generate wsps from source code.

banner promo-01Creating  content database from backup

Go to your database server and do following:

  • Create a blank database that will be used as content database
  • Restore a database using content database back up from source farm.

Creating a web application:

  • Go to sharepoint central administration and create a new web application
  • While creating a new web application, use existing content database in database section
  • Sometimes if your database is too large, web application creation takes too long and times out. Don’t worry at all. web application is still created successfully. It happened to me 4 times out of 5.

Validating the web application:

  • Go to sharepoint central administration, click on application management. In “Databases” section you will find “Manage content databases”
  • Choose your application and it will show database status and number of site collections. If you are not sure how many site collections are there in backup, anything greater than 0 is good news.

Configure web application to work properly. we are almost done now. Do following:

  • Go to sharepoint central administration
  • Click on “Application Management”
  • In “Site Collections” section click on “Change site collection administrators.
  • choose your web application set proper data in site admins.

Additional optional steps:
After performing all the above steps, it is still possible that you are not able to access your web application.

  • Last thing to do is to install and deploy wsp by using stsadm or your favorite method.

Conclusion:

It is always challenging to move applications from one farm to another. Specially when they are depending upon other service applications. In spent last two weeks to learn how to properly do that. I hope this will help you at some point during your sharepoint development.

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SharePoint 2013 Hosting :: Migrate to OneDrive on Office 365 from Google Drive

So you’ve finally decided to jump straight into the deep end and move over to OneDrive I’m sure you’ve had the idea in the back of your head for quite some time. Google Drive was fine for the time being but the OneDrive’s added functionalities probably ended up getting the best of you. Yet one question remains: how do I proceed? This article will walk you through this procedure:

  1. Set up your source folder.
  2. Connect to the destination
  3. Choose files you want to migrate
  4. Easily migrate your files to OneDrive
Even though we was primarily designed for SharePoint to SharePoint migrations, it also supports importing from network drives, file shares and file systems.

Where do you start your OneDrive Migration?

The first step is to have the source set up correctly. Most Google Drive users already have a ‘mapped Goggle folder’ on their PC. If it is not the case, here is how to set one up:

You can simply download it to your machine by clicking on Download Google Drive located in the settings menu or from the Install on your machine icon on the left, depending on the version of Google Drive you are using.

Once you have clicked on the download button, the installer will be downloaded to your machine. Once the process is completed, you can simply open it so the installation can begin.

After Google Drive has been installed, enter your credentials to synchronize it with your account.

At that point, the Drive is completely configured. In your case, you will be able to use it just as another folder in your C: Drive (or the selected drive during the installation)

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Start your Migration to OneDrive with Sharegate

The Import is a breeze, and connect to the desired destination site. Then, select the destination library or the location where you want to copy the content.

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Hand pick the content you want to migrate

Once the destination has been chosen, simply select the desired content to be imported while keeping the original authors and timestamps. Simply Awesome.

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A migration so simple, a child could do it

As you can see, it is a very simple process. The great thing is that any end user can run this operation as long as he has full control over the destination library.

image_4Finally, do not worry about your PowerShell script. I will gladly review it before you start your migration. I hope this will help you on your journey to the cloud!