Monthly Archives: March 2015

SharePoint 2013 Hosting – ASPHostPortal.com :: Deploying Managed Metadata Fields Declaratively

In this article, we will see how we are able to deploy Managed metadata fields in a declarative way in SharePoint

A managed metadata column lets you handle the data that people can enter into a column. Users select the terms or phrases that they enter within the column from a pre-defined set of managed terms.

The challenge comes if you desire to provision your custom managed metadata navigation field inside a declarative way, and adding this column to a content variety or a list instance without having losing all the strong functions that comes along making use of this field sort.

Out on the Box, if you added a managed column for your list SharePoint performs some actions behind the scene:

Creates a hidden note field attached to your column
Attached your list to two event receivers to update the taxonomy hidden list .
Fills in some properties related to the current web and taxonomy list id
Creates a taxonomy search managed property after a full crawl that could be used as a refiner or even as a category column if you are planning to use the Product Catalog model.

So you’ll find a lot of articles explaining how you can deploy Managed Metadata Fields declarative in SharePoint, but they are scattered, so I decided to aggregate all of the suggestions and tricks to cover this activity.

Taxonomy Field declarative XML, no tricks here
<Field ID=”{20A3C69E-FFFB-43F4-BBDF-2D22BAF0EB84}”
Type=”TaxonomyFieldType”
DisplayName=”$Resources:myResourceFile,EventType”
ShowField=”Term1033″
Required=”TRUE”
EnforceUniqueValues=”FALSE”
Group=”Custom”
StaticName=”CustomEventType”
Name=”CustomEventType”
Filterable=”TRUE”
Sortable=”TRUE” />
SharePoint creates a hidden note field to be field with chosen values even though filling the taxonomy field, right here comes the tricky element, although adding your custom field towards the list you must add this hidden field in addition to it, The Display name need to comply with the following convention ‘TaxonomyField_0′ and the static name should adhere to the following convention ‘TaxononmyFieldTaxHTField0′, without having following this conventions SharePoint search will not create the crawled property for your custom column ‘ows_taxId_CustomEventType’, and for certain will not generate the managed house
‘owstaxidKataraEventType’<Field ID=”{09F37A61-50FE-413E-941F-3BEE2A1B5BF8}”
Name=”CustomEventTypeTaxHTField0″
StaticName=”KataraEventTypeTaxHTField0″
SourceID=”http://schemas.microsoft.com/sharepoint/v3/fields”
Type=”Note”
DisplayName=”CustomEventType_0″
Group=”Katara”
Hidden=”TRUE” />
Soon after declaring the schema of each field you must get them connected together, and ought to attach the developed column to a specific Term Set and distinct Term to choose from as a source, this could possibly be achived by adding a function event receiver making use of the following code snippet.SPSite site = properties.Feature.Parent as SPSite;
Guid eventFieldId = new Guid(“{20A3C69E-FFFB-43F4-BBDF-2D22BAF0EB84}”);if (site.RootWeb.Fields.Contains(eventFieldId))
{
TaxonomySession session = new TaxonomySession(site);
if (session.TermStores.Count != 0)
{
var termStore = session.TermStores["Managed Metadata Serivce"];
var group = termStore.Groups["YOUR GROUP NAME"];
var termSet = group.TermSets["YOUR TERM SET NAME"];var eventTypeTerm = termSet.Terms["THE TERM NAME CONTAINING YOUR VALUE"];

TaxonomyField eventField = site.RootWeb.Fields[eventFieldId] as TaxonomyField;

//Attach the note field to the taxonomy field
eventField.TextField = new Guid(“{09F37A61-50FE-413E-941F-3BEE2A1B5BF8}”);

// Connect to MMS
eventField.SspId = termSet.TermStore.Id;
eventField.TermSetId = termSet.Id;
eventField.TargetTemplate = string.Empty;
eventField.AnchorId = eventTypeTerm.Id;
eventField.LookupWebId = site.RootWeb.ID;

if (eventField.TypeAsString == “TaxonomyFieldTypeMulti”)
ageGroupField.AllowMultipleValues = true;

eventField.Update();
}
}
Within this stage we’ve got our field provisioned and added to our site as a web site column, the next step is usually to add it to a content sort, the trick here is we should add two hidden fields ‘TaxCatchAll’ & ‘TaxCatchAllLabel’ fields,If it doesn’t, then you won’t get facets showing up correctly in faceted search. Note that not having the TaxCatchAll and TaxCatchAllLabel pair of columns in your list or library or content variety can cause that.
so our field references will probably be like the following
<FieldRef ID=”{20A3C69E-FFFB-43F4-BBDF-2D22BAF0EB84}” DisplayName=”$Resources:FILENAME_Columns,EventType;” Required=”TRUE” Name=”CustomEventType” Filterable=”TRUE” Sortable=”TRUE” />
<FieldRef ID=”{09F37A61-50FE-413E-941F-3BEE2A1B5BF8}” DisplayName=”CustomEventType_0″ Hidden=”TRUE” Name=”CustomEventTypeTaxHTField0″ />
<FieldRef ID=”{f3b0adf9-c1a2-4b02-920d-943fba4b3611}” DisplayName=”Taxonomy Catch All Column” Required=”FALSE” Hidden=”TRUE” Name=”TaxCatchAll” Sealed=”TRUE” Sortable=”FALSE” />
<FieldRef ID=”{8f6b6dd8-9357-4019-8172-966fcd502ed2}” DisplayName=”Taxonomy Catch All Column1″ Required=”FALSE” Hidden=”TRUE” Name=”TaxCatchAllLabel” ReadOnly=”TRUE” Sealed=”TRUE” Sortable=”FALSE” />
Now we come to the next trick, referencing these columns to a list template within the schema.xml file , the trick right here would be to declare the TaxHiddenList ‘TaxCatchAll’ & ‘TaxCatchAllLabel’ correctly to the the list schema, these fields are a lookup columns so they need the information list (source), following is the definetion, NOTE the List attribute.
<Field Type=”LookupMulti” DisplayName=”Taxonomy Catch All Column” StaticName=”TaxCatchAll” Name=”TaxCatchAll” ID=”{f3b0adf9-c1a2-4b02-920d-943fba4b3611}” ShowInViewForms=”FALSE” List=”Lists/TaxonomyHiddenList” Required=”FALSE” Hidden=”TRUE” CanToggleHidden=”TRUE” ShowField=”CatchAllData” SourceID=”{1e46f7fe-3764-40b5-abd1-1746c716214b}” Mult=”TRUE” Sortable=”FALSE” AllowDeletion=”TRUE” Sealed=”TRUE” Version=”2″ />
<Field Type=”LookupMulti” DisplayName=”Taxonomy Catch All Column1″ StaticName=”TaxCatchAllLabel” Name=”TaxCatchAllLabel” ID=”{8f6b6dd8-9357-4019-8172-966fcd502ed2}” ShowInViewForms=”FALSE” List=”Lists/TaxonomyHiddenList” Required=”FALSE” Hidden=”TRUE” CanToggleHidden=”TRUE” ShowField=”CatchAllDataLabel” FieldRef=”{F3B0ADF9-C1A2-4b02-920D-943FBA4B3611}” SourceID=”{1e46f7fe-3764-40b5-abd1-1746c716214b}” ReadOnly=”TRUE” Mult=”TRUE” Sortable=”FALSE” AllowDeletion=”TRUE” Sealed=”TRUE” Version=”2″ />
Finally, we require to attache the “TaxonomyItemSynchronousAddedEventReceiver” & “TaxonomyItemUpdatingEventReceiver” to update all the hidden fields.
<Receiver>
<Name>TaxonomyItemSynchronousAddedEventReceiver</Name>
<Type>ItemAdding</Type>
<Assembly>Microsoft.SharePoint.Taxonomy, Version=14.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c</Assembly>
<Class>Microsoft.SharePoint.Taxonomy.TaxonomyItemEventReceiver</Class>
<SequenceNumber>10000</SequenceNumber>
</Receiver>
<Receiver>
<Name>TaxonomyItemUpdatingEventReceiver</Name>
<Type>ItemUpdating</Type>
<Assembly>Microsoft.SharePoint.Taxonomy, Version=14.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c</Assembly>
<Class>Microsoft.SharePoint.Taxonomy.TaxonomyItemEventReceiver</Class>
<SequenceNumber>10000</SequenceNumber>
</Receiver>

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SharePoint 2013 Hosting :: How To Update Conflict Error in SharePoint Using PowerShell Script

Hi guys this article explains you about How To Update Conflict Error in SharePoint Using PowerShell Script. Many of you must have come across the issue “An update conflict has occurred and you must re-try this action” and it is suggested to remove the file system cache on the front-end servers. There are many articles to show how to do this manually. But here I will show you how to resolve it using a PowerShell script.

Cause for this issue

This issue occurs if the contents of the file system cache on the front-end servers are newer than the contents of the configuration database.

Resolution

To resolve this issue, clear the file system cache on all servers in the server Farm on which the Windows SharePoint Services Timer service is running. This can be done manually, but consider a large Farm where the administrator needs to login to each of the servers to perform the activity manually. It is time-consuming and people can make mistakes. PowerShell becomes handy here.

The following procedure can resolve the issue:

Stop the SharePoint timer service
Take a backup of the system cache files before deleting it
Delete the XML files from the cache folder
Reset the cache.ini file to the value 1
Start the SharePoint timer service

Now I will explain how to perform the preceding tasks using a PowerShell script.

Stop SharePoint timer service

The following piece of code stops the SharePoint timer service:

    Function StopSPTimerServicesInFarm([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        Write-Host ""  
        foreach($server in $farm.Servers)  
            {  
            foreach($instance in $server.ServiceInstances)  
                    {  
                            # If the server has the timer service then stop the service  
                           if($instance.TypeName -eq $timerServiceInstanceName)  
                           {  
                                [string]$serverName = $server.Name  
       
                                Write-Host "Stop " $timerServiceName " service on server: " $serverName -fore yellow  
                                   
                                $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                                $serviceInternalName = $service.Name  
                                sc.exe \\$serverName stop $serviceInternalName > $null  
      
                                  # Wait until this service has actually stopped  
                      write-host "Waiting for '$timerServiceName' service on server: " $serverName " to be stopped" -fore yellow  
                                  do  
                          {  
                                  Start-Sleep 1  
                                  Write-Host -foregroundcolor DarkGray -NoNewLine "."  
                                  $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                          }  
                         while ($service.State -ne "Stopped")  
                     write-host " '$timerServiceName' service on server: " $serverName " stopped successfully" -fore green              
                                 break;  
                           }  
                    }  
            }  
       
            Write-Host ""  
    }

Backup config cache files

The following piece of code backs up the config cache files before deleting it:

Function BackupSPConfigFiles([Microsoft.SharePoint.Administration.SPFarm]$farm)  
{  
    write-host ""  
    write-host "Backup SP config cache files" -fore yellow  
      
    foreach($server in $farm.servers)  
    {  
        foreach($instance in $server.ServiceInstances)  
        {  
            if($instance.TypeName -eq $timerServiceInstanceName)  
            {  
                $ServerName = $server.name  
                $FolderName  = $servername + "SPConfigCacheBackup"  
                write-host "Creating a folder to hold the backup files" -fore magenta  
                write-host "Checking whether the folder aleady exist"  
                if(Test-path $scriptbase\$FolderName)  
                {  
                    write-host "Folder already exists and the script is deleting it......"  
                    remove-item $scriptbase\$FolderName -recurse -confirm:$false   
                    write-host "Existing folder deleted" -fore green  
                }  
                else  
                {  
                    write-host "Folder does not exist"  
                }  
                New-Item $scriptbase\$FolderName -type directory  
                write-host "New folder created to hold the backup files" -fore magenta  
                write-host "Backup of SP config files for the server " $serverName " started ...... " -fore yellow  
                $path = "\\" + $serverName + "\c$\ProgramData\Microsoft\SharePoint\Config"  
                Copy-Item $path -Destination $scriptbase\$FolderName -recurse  
                write-host "SP config cache files backed up for the server " $serverName " Sucessfully..." -fore green  
            }  
        }  
    }  
    write-host "SP config caches files are backed up" -fore green  
    write-host ""  
}

Deleting XML files

The following piece of code deletes the XML files:

    Function DeletingXMLFiles([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        Write-host ""  
        write-host "Deleting SP config cache XML files from each server in the farm" -fore yellow  
        $path = ""  
        foreach($server in $farm.servers)  
        {  
            foreach($instance in $server.ServiceInstances)  
            {  
                if($instance.TypeName -eq $timerServiceInstanceName)  
                {  
                    $serverName = $server.Name  
                    write-host "Deleting SP config cache files from the server " $servername -fore magenta  
                    $path = "\\" + $serverName + "\c$\ProgramData\Microsoft\SharePoint\Config\*-*\*.xml"  
                    remove-item -path $path -force  
                    write-host "SP config cache files deleted on the server " $servername -fore magenta  
                    break  
                }  
            }  
        }  
        write-host "SP config cache XML files from each server in the farm is deleted successfully......" -fore green  
        write-host ""  
    }

Reset timer cache

The following piece of code resets the timer cache:

Function ResetTimerCache([Microsoft.SharePoint.Administration.SPFarm]$farm)  
{  
    write-host ""  
    write-host "Reseting the value of timer cache to 1" -fore yellow  
    $path = ""  
    foreach($server in $farm.servers)  
    {  
        foreach($instance in $server.ServiceInstances)  
        {  
            if($instance.TypeName -eq $timerServiceInstanceName)  
            {  
                $serverName = $server.Name  
                write-host "Reseting the value of timer cache file in server " $serverName -fore magenta  
                $path = "\\" + $serverName + "\c$\ProgramData\Microsoft\SharePoint\Config\*-*\cache.ini"  
                Set-Content -path $path -Value "1"  
                write-host "Value of timer cache file in server " $serverName " is resetted to 1" -fore magenta  
                break  
            }  
        }  
    }  
    write-host "The value of timer cache is resetted to 1 in all the SP servers in the farm" -fore green  
    write-host ""  
}

Start SharePoint timer service

    Function StartSPTimerServicesInFarm([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        Write-Host ""  
        foreach($server in $farm.Servers)  
            {  
            foreach($instance in $server.ServiceInstances)  
                    {  
                            # If the server has the timer service then stop the service  
                           if($instance.TypeName -eq $timerServiceInstanceName)  
                           {  
                                [string]$serverName = $server.Name  
       
                                Write-Host "Start " $timerServiceName " service on server: " $serverName -fore yellow  
                                   
                                $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                                $serviceInternalName = $service.Name  
                                sc.exe \\$serverName start $serviceInternalName > $null  
      
                                  # Wait until this service starts running  
                      write-host "Waiting for " $timerServiceName " service on server: " $serverName " to be started" -fore yellow  
                                  do  
                          {  
                                  Start-Sleep 1  
                                  Write-Host -foregroundcolor DarkGray -NoNewLine "."  
                                  $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                          }  
                         while ($service.State -ne "Running")  
                     write-host $timerServiceName " service on server: " $serverName " started successfully" -fore green              
                                 break;  
                           }  
                    }  
            }  
       
            Write-Host ""  
    }

Complete Code

    $LogTime = Get-Date -Format yyyy-MM-dd_hh-mm  
    $LogFile = ".\ClearSPConfigCachePatch-$LogTime.rtf"  
    # Add SharePoint PowerShell Snapin  
    if ( (Get-PSSnapin -Name Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue) -eq $null ) {  
        Add-PSSnapin Microsoft.SharePoint.Powershell  
    }  
    $scriptBase = split-path $SCRIPT:MyInvocation.MyCommand.Path -parent  
    Set-Location $scriptBase  
    #Deleting any .rtf files in the scriptbase location  
    $FindRTFFile = Get-ChildItem $scriptBase\*.* -include *.rtf  
    if($FindRTFFile)  
    {  
        foreach($file in $FindRTFFile)  
            {  
                remove-item $file  
            }  
    }      
    start-transcript $logfile  
    Write-host "##############Following steps will be involved################" -fore green  
    write-host "Step 1 - Stop the timerservice" -fore cyan  
    write-host "Step 2 - Take the backup of config cache file" -fore cyan  
    write-host "Step 3 - Delete the XML files" -fore cyan  
    write-host "Step 4 - Reset the cache.ini file" -fore cyan  
    write-host "Step 5 - Start the SP timerservice" -fore cyan  
    Write-host "##############Above steps will be involved##################" -fore green  
      
    $global:timerServiceName = "SharePoint 2010 Timer"  
    $global:timerServiceInstanceName = "Microsoft SharePoint Foundation Timer"  
   
    # Get the local farm instance  
    [Microsoft.SharePoint.Administration.SPFarm]$farm = [Microsoft.SharePoint.Administration.SPFarm]::get_Local()  
    Function StopSPTimerServicesInFarm([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        Write-Host ""  
        foreach($server in $farm.Servers)  
            {  
            foreach($instance in $server.ServiceInstances)  
                    {  
                            # If the server has the timer service then stop the service  
                           if($instance.TypeName -eq $timerServiceInstanceName)  
                           {  
                                [string]$serverName = $server.Name  
       
                                Write-Host "Stop " $timerServiceName " service on server: " $serverName -fore yellow  
                                   
                                $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                                $serviceInternalName = $service.Name  
                                sc.exe \\$serverName stop $serviceInternalName > $null  
      
                                  # Wait until this service has actually stopped  
                      write-host "Waiting for '$timerServiceName' service on server: " $serverName " to be stopped" -fore yellow  
                                  do  
                          {  
                                  Start-Sleep 1  
                                  Write-Host -foregroundcolor DarkGray -NoNewLine "."  
                                  $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                          }  
                         while ($service.State -ne "Stopped")  
                     write-host " '$timerServiceName' service on server: " $serverName " stopped successfully" -fore green              
                                 break;  
                           }  
                    }  
            }  
       
            Write-Host ""  
    }  
    Function BackupSPConfigFiles([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        write-host ""  
        write-host "Backup SP config cache files" -fore yellow  
          
        foreach($server in $farm.servers)  
        {  
            foreach($instance in $server.ServiceInstances)  
            {  
                if($instance.TypeName -eq $timerServiceInstanceName)  
                {  
                    $ServerName = $server.name  
                    $FolderName  = $servername + "SPConfigCacheBackup"  
                    write-host "Creating a folder to hold the backup files" -fore magenta  
                    write-host "Checking whether the folder aleady exist"  
                    if(Test-path $scriptbase\$FolderName)  
                    {  
                        write-host "Folder already exists and the script is deleting it......"  
                        remove-item $scriptbase\$FolderName -recurse -confirm:$false   
                        write-host "Existing folder deleted" -fore green  
                    }  
                    else  
                    {  
                        write-host "Folder does not exist"  
                    }  
                    New-Item $scriptbase\$FolderName -type directory  
                    write-host "New folder created to hold the backup files" -fore magenta  
                    write-host "Backup of SP config files for the server " $serverName " started ...... " -fore yellow  
                    $path = "\\" + $serverName + "\c$\ProgramData\Microsoft\SharePoint\Config"  
                    Copy-Item $path -Destination $scriptbase\$FolderName -recurse  
                    write-host "SP config cache files backed up for the server " $serverName " Sucessfully..." -fore green  
                }  
            }  
        }  
        write-host "SP config caches files are backed up" -fore green  
        write-host ""  
    }  
    Function DeletingXMLFiles([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        Write-host ""  
        write-host "Deleting SP config cache XML files from each server in the farm" -fore yellow  
        $path = ""  
        foreach($server in $farm.servers)  
        {  
            foreach($instance in $server.ServiceInstances)  
            {  
                if($instance.TypeName -eq $timerServiceInstanceName)  
                {  
                    $serverName = $server.Name  
                    write-host "Deleting SP config cache files from the server " $servername -fore magenta  
                    $path = "\\" + $serverName + "\c$\ProgramData\Microsoft\SharePoint\Config\*-*\*.xml"  
                    remove-item -path $path -force  
                    write-host "SP config cache files deleted on the server " $servername -fore magenta  
                    break  
                }  
            }  
        }  
        write-host "SP config cache XML files from each server in the farm is deleted successfully......" -fore green  
        write-host ""  
    }  
    Function ResetTimerCache([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        write-host ""  
        write-host "Reseting the value of timer cache to 1" -fore yellow  
        $path = ""  
        foreach($server in $farm.servers)  
        {  
            foreach($instance in $server.ServiceInstances)  
            {  
                if($instance.TypeName -eq $timerServiceInstanceName)  
                {  
                    $serverName = $server.Name  
                    write-host "Reseting the value of timer cache file in server " $serverName -fore magenta  
                    $path = "\\" + $serverName + "\c$\ProgramData\Microsoft\SharePoint\Config\*-*\cache.ini"  
                    Set-Content -path $path -Value "1"  
                    write-host "Value of timer cache file in server " $serverName " is resetted to 1" -fore magenta  
                    break  
                }  
            }  
        }  
        write-host "The value of timer cache is resetted to 1 in all the SP servers in the farm" -fore green  
        write-host ""  
    }  
    Function StartSPTimerServicesInFarm([Microsoft.SharePoint.Administration.SPFarm]$farm)  
    {  
        Write-Host ""  
        foreach($server in $farm.Servers)  
            {  
            foreach($instance in $server.ServiceInstances)  
                    {  
                            # If the server has the timer service then stop the service  
                           if($instance.TypeName -eq $timerServiceInstanceName)  
                           {  
                                [string]$serverName = $server.Name  
       
                                Write-Host "Start " $timerServiceName " service on server: " $serverName -fore yellow  
                                   
                                $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                                $serviceInternalName = $service.Name  
                                sc.exe \\$serverName start $serviceInternalName > $null  
      
                                  # Wait until this service starts running  
                      write-host "Waiting for " $timerServiceName " service on server: " $serverName " to be started" -fore yellow  
                                  do  
                          {  
                                  Start-Sleep 1  
                                  Write-Host -foregroundcolor DarkGray -NoNewLine "."  
                                  $service = Get-WmiObject -ComputerName $serverName Win32_Service -Filter "DisplayName='$timerServiceName'"  
                          }  
                         while ($service.State -ne "Running")  
                     write-host $timerServiceName " service on server: " $serverName " started successfully" -fore green              
                                 break;  
                           }  
                    }  
            }  
       
            Write-Host ""  
    }         
    #############Calling functions################  
    StopSPTimerServicesInFarm $farm  
    BackupSPConfigFiles $farm  
    DeletingXMLFiles $farm  
    ResetTimerCache $farm  
    StartSPTimerServicesInFarm $farm  
    ##########################################    
    write-host "SCRIPT COMPLETED" -fore cyan  
    stop-transcript

Execution Procedure

Step 1: Download the script and copy it to the SharePoint server.
Step 2: Navigate to the script path.
Step 3: Execute the script.

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SharePoint 2013 Hosting :: Duplicate Web Part Issue in SharePoint 2013

Today for something regarding one of the new features of SharePoint 13. There is the new attribute “ReplaceContent=TRUE” for the <File> element in <Module>.

Until SharePoint 2010, whenever we reactivate the PageLayout feature (the feature that provisions the page layouts in a master page gallery), web parts that have been added to the page layout are duplicated on the new page and we do not have a very standard solution to resolve this problem except for writing a feature receiver and removing the duplicated web parts.

In SharePoint 2013 is the new attribute “ReplaceContent=TRUE” of the <File> element and if we use this when provisioning the page layout it overrides the existing web parts on the page layouts. So whenever we create a new page from the given page layouts, web parts are not duplicated.

    <Elements xmlns="http://schemas.microsoft.com/sharepoint/">  
      <Module Name="MyPageLayouts" Url="_catalogs/masterpage" RootWebOnly="TRUE">  
        <File Path="MyPageLayouts\MyPageLayout.aspx" Url="MyPageLayouts.Intranet/MyPageLayout.aspx" Type="GhostableInLibrary" ReplaceContent="TRUE">       
    <!—- All our web parts goes here -->  
        </File>  
      </Module>

Have a look at the preceding example, I have set the ReplaceContent=”TRUE”. Because of this whenever I change, add or delete a web part in this elements.xml file and I need to reactivate the feature, the web parts on the page layouts are not duplicated but they do get overridden.

Other Usage example

I’ll like to share one more scenario related to this, I have a sandbox solution that I am deploying on Office 365. I was uploading my package file (.wsp) to the Solution Gallery and activating it. In my package I have one feature that is deploying my CSS file in the master page gallery since I do not have file system access. I had a change in CSS file, I did the change, packaged the solution, deactivated the solution first, uploaded it to the solution gallery and activated it. But my CSS changes are not reflected. Then I remembered the “ReplaceContent” attribute and I used it in the module element while provisioning the CSS file and wonder happened? It worked like a charm.

Feel free if you have some thoughts on this or please share your experience. Thanks

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SharePoint 2013 Hosting :: How To Retrieve Followed Sites in SharePoint 2013 Using REST API

This article explains how to retrieve the site name and URL followed by the current user in SharePoint 2013 using a client object model (REST API and JavaScript)

We can use the SharePoint 2013 Representational State Transfer (REST) service to do the same tasks you can do when you use the .NetCSOM, JSOM.
Here I explain how to retrieve the site name and URL followed by the current user in SharePoint 2013 using a client object model (REST API and JavaScript) and displaying it in the SharePoint page.

Create a new page and a Content Editor Webpart (CEWP)

Edit the web part that was added to the page.
Upload your text file script into the site assests and copy the path of the text file and paste it into the Content link in CEWP.

Code

The following example shows how to retrieve all of the following sites:

<html>    
    <head>    
       <script type="text/javascript" src="//ajax.googleapis.com/ajax/libs/jquery/1.8.3/jquery.min.js"></script>    
          <script type="text/javascript">  
             var followingManagerEndpoint;  
             var followedCount; 
             var followingEndpoint;    
             var URL;    
             var website;    
             var clientContext;  
             SP.SOD.executeFunc('sp.js', 'SP.ClientContext', loadWebsite);    
             function loadWebsite() {    
                clientContext = SP.ClientContext.get_current();    
                website = clientContext.get_web();    
                clientContext.load(website);    
                clientContext.executeQueryAsync(onRequestSucceeded, onRequestFailed);    
             }    
             function onRequestSucceeded() {   
               URL = website.get_url();    
               followingManagerEndpoint = decodeURIComponent(URL) + "/_api/social.following";   
               getMyFollowedContent();  
            }    
            function onRequestFailed(sender, args) {    
              alert('Error: ' + args.get_message());    
            }   
            // Get the content that the current user is following.  
            // The "types=14" parameter specifies all content types  
            // (documents = 2 + sites = 4 + tags = 8).  
           function getMyFollowedContent() {  
             $.ajax( {  
                  url: followingManagerEndpoint + "/my/followed(types=14)",  
                  headers: {   
                      "accept": "application/json;odata=verbose"  
                  },  
                  success: followedContentRetrieved,  
                  error: requestFailed  
            });  
         }  
         // Parse the JSON data and iterate through the collection.  
         function followedContentRetrieved(data) {  
             var stringData = JSON.stringify(data);  
             var jsonObject = JSON.parse(stringData);   
             var types = {  
               1: "document",  
               2: "site",  
               3: "tag"   
            };  
            var followedActors = jsonObject.d.Followed.results;   
            var followedList = "You're following items:";  
            for (var i = 0; i < followedActors.length; i++) {  
               var actor = followedActors[i];  
               followedList += "<p>The " + types[actor.ActorType] + ": \"" +actor.Name + "\"</p>"+"<p>Site URL " + ": \"" +  
               actor.Uri+ "\"</p>";;  
            }   
            $("#Follow").html(followedList);   
         }  
         function requestFailed(xhr, ajaxOptions, thrownError) {  
           alert('Error:\n' + xhr.status + '\n' + thrownError + '\n' + xhr.responseText);  
         }  
       </script>    
    </head>    
 <body>    
 <div id="Follow"></div>    
 </body>    
 </html>

Happy Coding

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These days several organizations still rely on obsolete practices to handle their day to day operations. These approaches have an adverse influence on the workforce productivity in terms of wasted man-hours required to carry out a simple activity. Using the rise in competitors and service industrialization, leading enterprises are looking for techniques to grow to be much more effective in optimizing time for production of goods or solutions that conform to quality norms. These enterprises strive to create automated workflows with state of the art automation technologies to achieve better output.

Even though process automation has been around for some time now, there are not many takers for it as organizations still favor to carry on using the legacy approaches for managing day to day operational activities to save a number of dollars.

How workflow automation assists?

Managing workflows call for effective collaboration amongst workflow participants. Take into account a easy example of an approval approach for updating a set of content material on a internet site, exactly where an employee’s content suggestions are reviewed 1st by his manager after which by the group head followed by the technical head. The employee, the manager, the head, the technical team are participants inside the content material approval workflow. They communicate by means of emails, telephone calls or by manually following up with each other. Besides, you can find a great deal of reminder events that consume plenty of time. This is a simple approach which demands effective coordination among departments and internal teams. To expedite the process one particular requirements to scale up the process and automate it to ensure that when every single workflow participant performs its job, the subsequent participant gets an automatic update quickly. A unified communication platform can go a lengthy way in easing the method. In this example, after the content material has been authorized by the manager, an alert will likely be sent for the head for the next round of review followed by the technical head’s overview. Similarly, there are a large number of processes that run across organizations and communicating by means of emails and phone calls become tedious and time consuming.

SharePoint workflows to help your company operations

SharePoint workflow solutions assist organizations by automating manual processes and aid workflow participants grow to be a lot more efficient and productive when functioning with documents, types and libraries in SharePoint. Making use of SharePoint, an employee can start a workflow on a document and simply achieve his task. SharePoint facilitates automated workflows across various operational scenarios. A few of these scenarios are collecting feedback, collecting digital signatures, document translations and group approval processes. These workflow solutions can assist organisations save man-hours and effectively utilize their resources.

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SharePoint 2013 Hosting – ASPHostPortal.com :: Example for Simple CRM and SharePoint Integration

Throughout the Swedish SharePoint and Exchange Forum 2006 held just outdoors Stockholm on Rosenön this spring, I showed how to make a basic integration of MS CRM and MS SharePoint 2003.

Both technologies are very versatile and are easily integrated with other software, mainly on account of the helpful webservices which can be obtainable.

The integration I created was to automatically produce a workspace when a new account was developed. The following measures describe how this was produced attainable:

Create a site in SharePoint that will contain all subsites.
Create a new attribute in CRM, nvarchar 255 that will contain the SharePoint site URL.
Create an IFrame in CRM. Modify the onload JavaScript in CRM to set the src of the IFrame to the SharePoint site URL (if it is not null).
Create a dll that creates the SharePoint site and return the new sites URL and can be called on by a CRM workflow.
Modify the workflow.config to add the functionality to the workflow manager.
Create the workflow triggered by Create on account that creates the site and return the URL. Set the new SharePoint-site-url attribute to the return value of the function.

This integration is great, and it is also achievable to create a far more enhanced handling by using the PreCreate Callout instead of utilizing the workflow. However, the workflow-addon designed may be constructed to become quite generic and may hence be utilized for other purposes at the same time, (as an illustration making a SharePoint website for every Opportunity).

I’ll base the SharePoint-site-name around the accountname attribute that is not guaranteed to be special. Within this example I will not go through how to make a duplet checking plan, which need to also be produced, in the event the websites should be depending on accountname. The sitename could also be depending on the account GUID which is assured to be unique.

I will now go through each from the six points in much more detail:

Produce a SharePoint web site that may include all subsites
Just make use of the regular SharePoint interface, choose generate from the prime menu and then pick site, nearly at the bottom on the list, no distinct template is needed. Note the url to the newly developed website.
Generate a new attribute for the SharePoint web site url
In CRM, select settings, customizations, customize entitys, account, attributes, create. Create a new attribute called as an illustration “new_spsiteurl” as nvarchar and length 255 (255 must be sufficient for anyone :).
Generate an IFrame in CRM
Now pick types and views in CRM. Select type. You must now see the editable version on the account form. Click “New Tab” within the appropriate hand menu. Name the new tab “SP Site” or something acceptable. The tab must now be visible.

Choose the “SP Site” tab then pick “Create section” from the right hand menu. Get in touch with it anything good. Also choose to not show the name in the section.

In the new section, select “Add field”. Choose the newly created attribute, “new_spsiteurl”. Verify the checkbox for read-only. Click OK.

Now choose “Create IFrame” from the proper hand menu. Produce an IFrame within the section designed above. Check the checkbox in formatting that makes it fill the form. Get in touch with the IFrame one thing like “IFRAME_spframe”. Click ok to make.

Click the “Form Properties” inside the right hand menu in the bottom. Edit the onLoad script. Place within the following script:

If (crmForm.all.new_spsiteurl.DataValue != null)
{
crmForm.all.IFRAME_spframe.src = crmForm.all.new_spsiteurl.DataValue;
}

Close the dialogs. Click save and close on all forms. When you are back to the main CRM-window, select account in the entities list and click “publish”.

Produce the workflow addon dll

Open Visual Studio 2003 (it will operate with VS 2005 also, however, if you’d like to do this with callouts, you may have to comply with the instruction concerning callout improvement in VS 2005 that I have blogged about earlier, with reference to Arash weblog).

Develop a brand new standard C# project having a straightforward class-file. Name the project some thing like “WFAddons”. Rename the cs-file something like “WFAddons”, be sure that the code is coherent with the naming of the file to avoid any confusions.

Make sure you might have a reference to the SharePoint-dll.

With each of the code to create the SharePointsite, the file ought to appear some thing like this:

using System;
using Microsoft.SharePoint;

namespace WFAddons
{
public class WFAddons
{

public string CreateWorkSpace(string accountname)
{
SPSite siteCollection = new SPSite("http://localhost/sites/konton");
SPWebCollection subSites = siteCollection.AllWebs;

SPWeb mySite = subSites.Add(accountname);
mySite.Title = accountname;
mySite.Name = accountname;
mySite.Update();
return mySite.Url;
}
}
}

Inside the row: SPSite siteCollection = new SPSite(“http://localhost/websites/Micah”);
Modify the url to match the web site created in step 1.

Now set the output directory for the CRM-assembly folder. This is usually located right here:
c:\Program Files\Microsoft CRM\Server\bin\assembly\ but is dependant around the CRM-installation.

Compile the project.

Modify workflow.config

Within the folder: c:\Program Files\Microsoft CRM\Server\bin\assembly\, open the file workflow.config and before the finish tags

(
</methods>
</workflow.config>
)

add the following:

<method name="Create workspace"
assembly="WFAddons.dll"
typename="WFAddons.WFAddons"
methodname="CreateWorkSpace"
group="SharePoint functions">
<parameter name="accountname" datatype="string"/>
<result datatype="string"/>
</method>

Generate the workflow

Now, all you might have to do is generate the workflow that can run all this and tie every little thing with each other. Open the workflow manager, select account, and generate a brand new workflow that will be triggered on create. Within the editor, pick “Insert Action” and choose “Call assembly” choose the group name (exactly the same set in workflow.config above), and also the pick the strategy name. Inside the new dialog window, double-click the parameter (the name set in workflow.config) and pick dynamic worth and select the entity Account and decide on the attribute accountname. Inside the primary action dialog, a youcan now see this mapping. Enter an action name, like “create workspace”. Click “Save”.

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SharePoint 2013 Hosting :: How to Create Site Creation App in SharePoint 2013

Today we will learn step by step how to create site creation app in SharePoint 2013.

In SharePoint Server 2013, a Site Creation App allows an option to the users to create a site even if the user has no permission to create a site from a web template that we can configure either custom or OOTB. For example, if we use SharePoint as a social platform and use community sites and community portalm then we can provide an option to user this app where the user can create a community site (site template will be configured in app code).

Prerequisites for setting up your development environment to work with a Site Creation App

To create the SharePoint Hosted App that uses the JavaScript object model to work with a Site Create App, you’ll need:

Visual Studio 2012
App Configuration in server
Local administrator permissions for the logged-on user

Create a farm solution and SharePoint-Hosted App

Use the following procedure to create a farm solution and SharePoint-Hosted App in Visual Studio 2012:

Run Visual Studio as administrator, and choose “File” -> “New” -> “Project…”.
In the New Project dialog box, choose “.NET Framework 4.5″ from the drop-down list at the top of the dialog box.
In the Templates list, expand “Office/SharePoint”, choose “Apps”, and then choose the “App for SharePoint 2013″ template.
Name the project “SiteApp”, and then choose the “OK” button.
In the SharePoint Customization Wizard dialog box, choose “Deploy as a farm solution” and then choose the “Finish” button.
In Solution Explorer, open the shortcut menu for the SiteApp project, and expand the Pages folder and click on the default.aspx page.
In the markup of the “Default.aspx” file, paste the following code between the “Main” asp:Content tags. This code defines controls and script references.

HTML

<div>
Site Name: <inputtype=”text”id=”siteName”value=””/>
<inputtype=”button”onclick=”createSite()”name=”Create”value=”Create”/>
</div>

Open the “App.js” file under the Script folder. Replace with the following code:

function getQueryStringValue(key) {
    var returnValue = “”;
    var params = document.URL.split(“?”)[1].split(“&”);
    var strParams = “”;
    for (var i = 0; i < params.length; i = i + 1) {
        var singleParam = params[i].split(“=”);
        if (singleParam[0] === key) {
            return decodeURIComponent(singleParam[1]);
            break;
        }
    }

    return returnValue;
}
function createSite() {

    var hostWebUrl = getQueryStringValue(“SPHostUrl”);
    spcontext = new SP.ClientContext.get_current();
    //then use the host web URL to get a parent context -this allows us to get data from the parent
    parentCtx = new SP.AppContextSite(spcontext, hostWebUrl);
    currentWeb = parentCtx.get_web();

    context.load(currentWeb);
   context.executeQueryAsync(onCreationSuccess, OnFailure);
}

function onCreationSuccess() {
    //alert(“In onCreationSuccess”);
    var appInstanceID = currentWeb.get_appInstanceId();
    var webCreateInfo = new SP.WebCreationInformation();
    webCreateInfo.set_description(“This site created from Javascript”);
    webCreateInfo.set_language(1033);
    var site = $(“#siteName”).val();
    webCreateInfo.set_title(site);
    webCreateInfo.set_url(site);
    webCreateInfo.set_useSamePermissionsAsParentSite(true);

    webCreateInfo.set_webTemplate(“COMMUNITY#0″);// you can add webtemplate as per your choice
    web = currentWeb.get_webs().add(webCreateInfo, false, appInstanceID);

    context.load(web);
    context.executeQueryAsync(onSuccess, OnFailure);

}

function onSuccess() {
    alert(“Web created”);
}
function OnFailure(sender, args) {
    alert(args.get_message());
}

Open the “AppManifest.xml” file and set the permission to “Site Collection as Full Control”
To test the solution, on the menu bar, choose “Deploy”.

I hope you like my article .. Happy coding

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SharePoint 2013 Hosting :: How to Prepare for a SharePoint 2013 upgrade.

SharePoint 2013 now does not support in place-upgrade as it was in MOSS 2007. The database attach method is the most preferred one to upgrade to SharePoint 2013. You cannot directly upgrade from MOSS 2007 to SP 2013. You first need to upgrade to SP 2010 and then to SP 2013. But there are many third-party tools available to directly upgrade from MOSS 2007 to SP 2013. In this article we will not discuss any of those tools.

The following procedure will help you in preparing to upgrade to SharePoint 2013 from SharePoint 2010.

SharePoint 2013 has a service architecture similar to SharePoint 2010 that makes it easy to attach and upgrade the databases of some of the service applications. The list of service applications that can be upgraded using the database attach method is as follows:

Service Application	Comments
Business Data Connectivity	SharePoint 2013 Server and SharePoint 2013 Foundation support this service application.
Managed Metadata	SharePoint 2013 Server only supports this service application.
PerformancePoint	SharePoint 2013 Server only supports this service application.
Secure Store	SharePoint 2013 Server only supports this service application.
User Profile (Profile, Social and Sync)	SharePoint 2013 Server only supports this service application.
Search Administration	SharePoint 2013 Server only supports this service application. SharePoint 2013 only supports upgrade of the Search Administration site. You must reconfigure your search topology anew in SharePoint 2013.

SharePoint 2013 provides “deferred site collection upgrade” via site collection settings. This allows administrators of site collections to choose when they wish to upgrade from a SharePoint 2010 user interface to the new SharePoint 2013 user interface. The site administrators or the owners can request an evaluation copy, where they can evaluate their contents in SP 2013 the look and feel before they actually migrate.

Database attach method includes the following procedure at a very high level:

It requires a working SharePoint 2013 Farm to attach the databases from a SharePoint 2010 Farm.
Copy the databases from a SP 2010 to a SP 2013 database server and attach it.
Create and upgrade service applications in SP 2013.
Upgrade the content databases.
Site collection administrators or site owners upgrade their site in a new look and feel.

The two key things for making a successful upgrade are maintaining data integrity and less down time. You can put the SP 2010 sites into read-only mode during an upgrade. But you cannot keep the sites in read-only mode for a long time since the users will not be able to write anything to their site. So to make the sites read-only, upgrade the SP 2010 databases. The users may access the sites in SP 2013 with the same look and feel until they wish to upgrade to the new interface.

For a painless and successful upgrade, consider the following activities before you upgrade to SP 2013:

Check whether you have patched your SP 2010 Farm to the latest major service pack.
Check whether you have patched your SQL Server to the latest major service pack.
Check all the servers in the Farm to ensure the same level of patching.
Resolve all the critical errors reported in the health checker.
Don’t upgrade larger content databases in parallel.
Remove any PowerPoint broadcast sites because SharePoint 2013 does not support these site templates. The new Office Web Apps server provides PowerPoint broadcast support.
Remove any FAST Search Center sites because these sites do not upgrade in SharePoint 2013.
SharePoint 2013 supports standard Enterprise Search Administration upgrade. If you use FAST in SharePoint 2010 you must provision a new SharePoint 2013 Enterprise Search Application.
Ensure that all site collections and sites use the SharePoint 2010 experience that you can check using the PowerShell Cmdlet:
Get-SPSite | ForEach-Object{$_.GetVisualReport()}
Repair issues in content databases.

The next major thing that may cause the upgrade to fail is the customization. You must make sure all the customizations are in place before upgrading (any third-party, solution packages, manual changes to the hive files and so on)

Note: Editions of SharePoint 2010 must match editions of SharePoint 2013 for a successful upgrade. Downgrading from server to foundation upgrade is not supported. You cannot downgrade the license version of SharePoint as part of the upgrade to SharePoint 2013 process. If you plan to upgrade to SharePoint Server 2013 Enterprise, install the Enterprise License after the product upgrade.

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Monthly Archives: March 2015

SharePoint 2013 Hosting – ASPHostPortal.com :: Deploying Managed Metadata Fields Declaratively

SharePoint 2013 Hosting :: How To Update Conflict Error in SharePoint Using PowerShell Script

Cause for this issue

Resolution

Execution Procedure

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SharePoint 2013 Hosting :: Duplicate Web Part Issue in SharePoint 2013

Other Usage example

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SharePoint 2013 Hosting :: How To Retrieve Followed Sites in SharePoint 2013 Using REST API

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SharePoint 2013 Hosting – ASPHostPortal.com :: SharePoint Workflow Options to Drive Workforce Productivity

ASPHostPortal.com Announces Reliable Zikula 1.4.0 Hosting Service

SharePoint 2013 Hosting – ASPHostPortal.com :: Example for Simple CRM and SharePoint Integration

SharePoint 2013 Hosting :: How to Create Site Creation App in SharePoint 2013

Prerequisites for setting up your development environment to work with a Site Creation App

Create a farm solution and SharePoint-Hosted App

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ASPHostPortal.com Announces Excellent Umbraco 7.2.2 Hosting Solution

SharePoint 2013 Hosting :: How to Prepare for a SharePoint 2013 upgrade.

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