Tag Archives: SharePoint 2013 Hosting Recommendation

SharePoint 2013 Hosting – ASPHostPortal.com :: How You Can Keep Person Details Consistent Between SharePoint and Active Directory

As we know, a Consumer is developed in the User Information Checklist whenever a user is granted entry to some website in SharePoint 2013. But this checklist is concealed and we’re not capable to make use of the information straight. Also there could not become a great deal of metadata in this list. Occasionally you may develop numerous customer lists to store user details. How can you keep user information from multiple methods (Active directory and SharePoint) steady? The apparent solution could be for IT directors to manually update info in between systems. However it would be tough, possibly even not possible if there is a great deal of data, to help keep data up-to-date and steady. A single simple method to making sure that info is up-to-date and constant is always to use BoostSolutions Lively Listing Information Sync and Information Connector.

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I will demonstrate a situation to make clear the best way to make this process perform.

User Data

Data in Active Directory: User (Employee ID, Job Title, Gender, Department, Email, Mobile phone, Employee hiring/start date

Data in SharePoint list:
Employee Base Information in Administrative site: Employee ID (Key), Name, Job Title, Gender, Department, E-Mail, Mobile phone, Employee hiring/start date

Interested Candidates in HR site: Name, Birthday, Interview date, Interview Status, Institution(s) Graduated from, Major, Degree(s)

Employee Record in HR site: Employee ID(Key), Name, Job Title, Department, on board date, Institution(s) Graduate from, Major, Degree(s), Expiration date of Contract

Permissions in SharePoint Listing:
Employee Fundamental information is read-only for all Workers

Intrigued Candidates, Employee File in HR website; contribute-only for HR employee

The process of hiring a new employee

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Transferring User Data

Let us focus on how to keep user information consistent.

The image below highlights how user data is transferred using BoostSolutions Active Directory Info Sync and Data Connector.

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You need to:

  • Schedule a job (profile) to ensure data is up-to-date and consistent.
  • Enable logs to check if the data transferred correctly or if there were errors.
  • If there are errors, email the administrator.

Key Configurations

Settings in AD Information Sync :

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Settings in Profile:

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Important Step:

Within the Column Mapping segment, you are able to choose which Advert characteristics you need to transfer into SharePoint. Advertisement info Sync will make certain your data is steady among Advertisement and SharePoint.

SharePoint 2013 Hosting – ASPHostPortal.com :: How to Use Metadata Navigation Filtering in SharePoint 2013

On this post I will show how you can setup Metadata Navigation Filtering in SharePoint 2013. This can be a single of the strongest functions obtainable in helping consumers swiftly find the things they require without having writing any code, it really just has to be turned on and configured.

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I begin on the Home Page in the Website that is at the leading level website from the website collection developed and configured within the prior posts. Metadata Navigation and Filtering is a Website Characteristic that has to be activated for this to work.

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On the right side I click on the site Actions Gear and go to Site Settings where I will activate the Site Feature, Metadata Navigation and Filtering.

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This site feature is not activated on the Team Site Template so I click Activate.

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When I see the blue icon that says Active, I know I’m good to go.

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I click the link in the Quick Launch bar to get to the gdpByStateReports Library I configured in previous posts.

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I click the Library Tab.

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I click the Library Settings Icon.

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We are going to use th Metadata navigation settings that is now available on the Library to pivot on these two Metadata columns.

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This will allow users to find reports immediately based on Metadata regardless of which older they are in.

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I click the Metadata navigation settings link. This link was not available on the Library Settings page until the Metadata Navigation and Filtering Site Feature was activated.

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This can be the Metadata navigation settings page.

Right here we see two primary locations: Configure Navigation Hierarchies and Configure Key Filters. Both of these work hand-in-hand to basically give users multiple amounts of filtering within an incredible UI that will get added just under Quick Launch Bar. (I highlighted some areas of certain value).

The Navigation Hierarchies and only use: Content type, Single-value Choice fields, or Managed Metadata Fields and the Key Filters can only use Content Kind, Option Field, Managed Metadata Area, Particular person or Team Field, Date and Time Field, or Number Field. Between the 2 if you carry out some preparing using this in your mind you’ll be able to develop really effective User Interfaces out of the box.

We’re going to make use of the StateOfOrigin and YearOfReport choice fields in Both locations and we’re going to go away the Folders within the Navigation Hierarchy Fields.

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To configure the controls, you select the columns within the still left aspect and click on the Add button which moves them above for the right side. When you are completed your web page must seem like the figure previously mentioned. When it’s all set you’ll be able to click OK on the bottom from the page. Clicking Okay Not Demonstrated.

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Now that its all configured we can click the gdpByStateReports link in the breadcrumb where we will see our amazing U.I.

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Just below the Quick Launch, Share Point has added the Navigation Hierarchy and Key Filter Controls. I will start by clicking the State Of Origin in the top control.

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This expands to show the available fields (the options in choice column) I click on AR (Arkansas)

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Immediately the content area of the web page shows all the reports that have the value AR in the StateOfOrigin column, REGARDLESS of which folder they reside in!

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With the state of Arkansas Selected in the Hierarchy control (AR) I go to the key Filters click the drop down menu for YearOfReport, You may have noticed that the StateOfOrigin Drop down disappeared because I already filtered on that column.

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I select 2010 and click Apply. My results are immediately apparent. I now see all reports for the State of Arkansas from the year 2010, regardless of which Folder the result set resides in.

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If I click the link to go back to the Document Library I can see that it resets my controls to their original state an returns the YearOfReport drop down to the U.I.

That’s it! Users can now quickly and efficiently parse through folders with out of the box functionality.

SharePoint 2013 Hosting – ASPHostPortal.com :: How you can Perform a SharePoint 2013 site selection improve with PowerShell

I needed to follow-up with a weblog post displaying the actions included. To begin the process, I have restored a copy of my material databases from my SharePoint 2010 surroundings within the SQL Server for my SharePoint 2013 atmosphere. The very first factor we’d like to do is mount the material database with Mount-SPContentDatabase. In SharePoint 2010, this process would truly update the databases and carry out the update. Now, it actually just attaches the database but leaves the positioning working in SharePoint 2010 manner. Efficiently you might be operating an entire copy of SharePoint 2010 within SharePoint 2013. You are able to do this and improve every website assortment 1 at a time to make the changeover process a bit less difficult.

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Normally, once you are carrying out this, you will execute Test-SPContentDatabase first and take care of any documented issues. Similar to in SharePoint 2010, you have to set up all your customizations via answer package just before mounting. Test-SPContentDatabase will help you find some of these customizations if they’re missing. For simplicity, I am going to depart that from my instance today. Mount-SPContentDatabase normally takes two parameters: the identify from the database and the URL from the Web Application to bind it to. Here is what the command looks like.

Mount-SPContentDatabase –Name DatabaseName –WebApplication http://server

When it runs, you’ll see a progress indicator.

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When it finishes, you’ll likely have problems. You’ll be able to monitor them down and re-mount. More than most likely you’ll usually have some sort of error no matter how tough you try.

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Now you are able to go to the site within your web browser. You will see your present site running in SharePoint 2010 manner together using a banner prompting to start out the website assortment update procedure.

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You can start the upgrade method correct there in the browser, but we wish to use PowerShell. We are able to see the improve standing of our web site collections making use of Get-SPSite. This cmdlet continues to be up-to-date to point out you the current version (ComaptibilityLevel) from the website collection. A price of fourteen represents SharePoint 2010 whilst a price of 15 signifies SharePoint 2013.

Get-SPSite

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To improve a web site collection, try it out first utilizing Test-SPSite. Like Test-SPContentDatabase, this command can help you identify any specific problems. In my scenario, I’m going to improve my root website collection.

Test-SPSite http://server/sitecollection

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SharePoint 2013 features a new idea for the improve analysis web site collection. Effectively this process schedules a job to repeat your site collection, upgrade it, and then optionally notify you (should you include the -email parameter). You really don’t need to use this, but it’s a great approach to check things out when you have a tricky site with a great deal of customizations.

Request-SPUpgradeEvaluationSite http://server/sitecollection

Executing the command simply returns you to definitely a command prompt. Afterwards a job will hearth off and produce the update evaluation site selection. This appears to become managed through the Develop Upgrade Evaluation Site Collections work. It only executes as soon as each day so if you want to obtain your improve analysis website more quickly, you can go manually run it. Right after it completes, you’ll be able to visit your website by appending -eval to your site selection name (i.e.: http://server/sitecollection-eval). Whenever you go to the site you will notice the warning bar at the top telling customers that this is only short term. Right after thirty times or so the web site will get deleted immediately.

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When you see I’ve an error within a web part that i require to correct. This is why update website collections can be beneficial to find issues prior to cutting above.

Let’s upgrade out site assortment immediately now. I only received warnings from Test-SPSite so I’m going to move forward using the upgrade and assume everything goes to work fantastic. :) We use Upgrade-SPSite to produce this happen. Pass the URL to the site assortment and become sure and include -VersionUpgrade. It won’t improve for the new version if you depart off that parameter.

Upgrade-SPSite http://server/sitecollection -VersionUpgrade

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Depending on the size of your site collection, it may take some time.  When it finishes, you’ll see something similar to the screen below.

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Depending on the size of your site collection, it may take some time.  When it finishes, you’ll see something similar to the screen below.

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Website Collections Updates certainly are a effective new function in SharePoint 2013 which I believe will really make the procedure smoother. Maintain in your mind, you can also use the new Copy-SPSite cmdlet to produce a copy of one’s web site collection and carry out some tests there.

SharePoint 2013 Hosting – ASPHostPortal.com :: How you can Produce a simple SharePoint 2013 People Directory

I previously posted How to Use A Community Site on SharePoint 2013. The process is somewhat various in SharePoint 2013 due to the considerable modifications in the research features therefore the up-to-date actions are demonstrated in this publish.

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A people directory may be helpful if you’d like to checklist each of the people within an organisation without consumers having to enter a search question. Consumers can then slim down the list making use of filters including Section or Occupation Title to narrow the outcome. This is truly simple to setup using the default SharePoint 2013 research internet parts and does not require creating an individual line of code. An example of what this could search like is proven below :

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Specially when the organisation only includes several hundred people this could aid users discover individuals inside the organisation without having automatically realizing their names. The measures to create this are as adhere to (assuming the consumer profile and lookup providers are operating successfully):

  1. Assuming you’ve got an company lookup middle create the initial step to make the people listing is always to allow the individuals search webpage structure so we are able to develop a individuals lookup final results webpage. This can be carried out by navigating for the Site Settings > Look and Feel | Page layouts and site templates page and selecting ‘(Welcome Page) Search People’ in the Page Layouts section.
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  2. The subsequent phase is to navigate towards the webpages library and choose New Document > Page from the ribbon.
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  3. On the create page display select the Lookup Individuals web page layout to make a web page that contains the people search results web components.
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  4. The normal lookup result net component does not show any final results except if a query is specified. To acquire all people to show up by default we must modify the query employed through the Individuals Lookup Core Final results web element. This can be carried out by clicking the ‘Change Query’ button within the net component homes and incorporating a house filter that returns all folks. To accomplish this we are able to choose the property ‘contentclass’ and enter the guide value ‘spspeople’.
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  5. We now have a checklist of people that will be exhibited when the user navigates to our custom made individuals results web page. By default we even have some refinements that seem if matching metadata is identified within the outcome set. These are the Section, Job Title, Key phrases and Place of work Location columns. We are able to change these to indicate other metadata qualities which are described inside our search centre by choosing the ‘Choose refiners’ alternative on the refinement internet element. Note the managed property must have the ‘Refinable’ choice selected within the lookup schema for it for being available within this listing.
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Adding Sorting by Last Name

Incorporating extra kind options is way less difficult than in SharePoint 2010. To incorporate a custom sort choice like Last Identify stick to the actions under:

  1. Ensure which the managed property you want to sort by has the Sortable choice enabled inside the lookup schema. To complete this navigate to the Search Service Application > Search Schema, click the LastName, click on the LastName managed house and choose the Sortable: ‘Yes – active’ option. Note you’ll require a complete crawl for this to consider impact.
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  2. On the search results page edit the People Search Core Results web part, verify the ‘Show sort dropdown’ option and enter the following text:

    [{"name":"First name (A-Z)","sorts":[{"p":"FirstName","d":0}]},{"name":"First name (Z-A)","sorts":[{"p":"FirstName","d":1}]},{"name":"Last name (A-Z)","sorts":[{"p":"LastName","d":0}]},{"name":"Last name (Z-A)","sorts":[{"p":"LastName","d":1}]},{"name":"Social distance","sorts":[]}]8

  3. You need to now be able to sort by very first or previous title in alphabetical buy either A-Z or Z-A.
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Using a Table Based Structure

Yet another alternative for the folks directory is to use a desk based mostly structure with column headers for properties. In SharePoint 2013 this can be completed making use of Show Templates. In this case we need to use two display templates – a handle template for your table header, and a item template for each search outcome merchandise. The actions to implement this are proven beneath.

  1. Step one is always to include the screen templates for the masterpage gallery by Site Settings > Master Pages and Page Layouts > Display Templates > Search and upload the two html files in the subsequent .zip archive.
  2. The following step is always to edit the search main final results net element and in the Screen Template section established the outcome Handle Display Template to ‘Table Result’ and the Product Display Template to ‘People Table Item’.
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  3. You ought to now see the final results shown like a desk primarily based structure as demonstrated below:
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If you have worked with prior variations of SharePoint you can see that in SharePoint 2013 the lookup attributes tend to be richer and easier to function with. Additionally, there are several new features such as question rules and extensibility choices such as customising the hover panel that improve the top person research expertise.

SharePoint 2013 Hosting – ASPHostPortal.com :: How to Use A Community Site on SharePoint 2013

The social computing and collaboration features in SharePoint 2013 offer an enhanced administration and consumer expertise, furthermore to new performance for enterprise consumers to share and collaborate with others in their firm. The introduction of Community Sites offers a forum experience to categorize discussions about subject locations, and to connect users that have information or seek knowledge about matter locations.

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Furthermore, the new Community Portal enables a search-driven outcome page of communities for consumers to discover and explore from a hyperlink on their own My Sites. Improvements to My Sites supply a more intuitive workflow for consumers to develop their personal profiles, store content material, and maintain up-to-date with actions of fascination through using the new micro weblog and feeds experience.

All set to make use of? Post a question

Well now in SharePoint 2013 we have the brand new “Community Site”. To create a single, just access the “Site Contents” website link after which select the website link to “create a brand new sub site” and choose the “community site”.

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Whenever your website has been produced, the webpage that will be shown will probably be blank. So we are going to ask a question just by clicking on New Discussion

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I am going to ask a a new question on the community Site.

  • Subject
  • Body
  • Question
  • General

The query is really a new feature; I am unable to bear in mind observing this on SharePoint 2010. Now you can request a question like on TechNet Discussion boards or just submit an excellent joke! Now you can produce a difference between a query exactly where you would like a solution, like demonstrated within the next impression or just publish some thing.

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Whenever you finished posted your query within the Community Website the question that you simply questioned will probably be demonstrated as following

You can also see that someone liked my post with a tiny smiley.

SharePoint 2013 Hosting with ASPHostPortal.com :: Easy to Save Site As Template in SharePoint 2013

What is SharePoint?

SharePoint is a web application framework and platform developed by Microsoft. First launched in 2001, SharePoint integrates intranet, content management and document management, but recent versions have broader capabilities. In this post we will tell you about how to save site as template in SharePoint 2013. First of all those who have design level permission or more than that, they can save a site as a template.ahp_freehostSHP

Access External Data Within SharePoint

Here in custom web template apart from security related information other information like list, document libraries, web parts etc will be saved in the custom web template.

This will be saved as a file with .wsp extension in the solution gallery of the site collection.

Follow below steps:

  • Open the SharePoint 2013 site for which you want to save the template. Then on the Settings menu select Site Settings.
  • This will open the site settings page, In the Site Actions section, “Click on Save site as template”.
  • This will open the Save as Template page, there give a file name, Template Name, Description etc. If you want to include the content then check the check box “Include Content” as shown in the fig below:
  • Then click on OK, this will save the template.

Now if you want to create a new site by using the site template that we have created just now, then click on +new site. This will open the New SharePoint Site page. In the template section when you click on Custom then the template will come as shown in the fig below:

Advantages of SharePoint

  • As companies grow so does the amount of their files. It soon becomes difficult to keep track of the multiplying documents and their locations. SharePoint overcomes this by allowing you to store and share your files in a central site.
  • Sharing work files through email is a cumbersome process. SharePoint eliminates this by allowing files to be stored in one location, allowing easy access to all team members.
  • Business Intelligence has traditionally remained in the hands of a few key decision makers within organizations. For years, it has been the goal of BI providers to “democratize business intelligence” by making it available to all levels of workers throughout companies. With the addition of Performance Point to the SharePoint Enterprise version of SharePoint, this vision is realized, finally taking business intelligence out of the hands of the few and into the hands of many.
  • Today’s work occurs over multiple locations, whether it is in different countries, office locations, separate departments or at your home office. SharePoint enables teams and individuals to connect and collaborate together regardless of where they are located.
  • Surveys have shown that employees can spend up to 20 – 30 % of their day searching for data and information. SharePoint eliminates this drag on productivity by providing the robust search functionality needed to find the information and expertise buried in the thousands, or hundreds of thousands of files a company generates in the course of business.

Best SharePoint Hosting

ASPHostPortal.com has been Microsoft recommended hosting provider. In our SharePoint plan, we offer Support Custom WebParts, SharePoint Site Usage Reports, Support SSL, Users Administration, Intl Language Packs, Public-Facing Access. Get organized with our SharePoint Foundation 2010 Hosting, the leading Microsoft web hosting solution for secure document management, content management, and workflow features for your intranet or extranet requirements. The SharePoint plan is starting from $9.99/mo.

SharePoint 2013 Hosting with ASPHostPortal.com :: The Quick & Easy Way to Add Metadata to SharePoint Content

What is SharePoint?

Microsoft SharePoint is a dynamic and interactive site that allows users to collaborate and manage content via a browser. SharePoint can be mapped to access documents in a shared folder. You can easily access your documents and files from your desktop or any Microsoft Office application.

Hastags in SharePoint

In this article, we will give you some tips for your SharePoint. These tips use one of the most popular features on social media that’s called hashtags. Hashtags is one of the most popular features on social media. If you use sites like Twitter or Instagram, you’ve certainly seen hashtags, and perhaps even used them in your own posts to group messages and add additional context.

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Now, hashtags are finding a home in business platforms like SharePoint 2013, providing users with a quick and easy way to add metadata to content. This in turn helps to better categorize content for future searches.

hashtagMKTG_logo_twitter_BLUEThere’s no hiding the fact that metadata and tagging are critical to SharePoint success. People need the ability to easily search for and find information. Yet many users either don’t understand the importance of metadata or simply don’t want to be bothered with tagging. As a result, users often turn to file-sharing services like Dropbox, where they upload their items and move on.

Of course, consumer-grade solutions such as Dropbox don’t provide the security features generally required for business information. That’s why it’s smart to encourage users to take advantage of hashtags in SharePoint. Hashtags are a concept they’re probably familiar with from using social media. That should make using hashtags in SharePoint an easy concept to understand, and ultimately encourage them to use the platform.

How to Use Hastags in SharePoint?

  • Tags must be one word: If you want to create a tag with multiple words, you have to combine the words. Start each word with a capital letter so the tag is easier to read, such as #SharePointTips.
  • Creating hashtags: The article notes that “hashtags are a little quirky in SharePoint.” Users are only allowed to create hashtags in the newsfeed, although they may be used elsewhere.
  • How to “follow” a hashtag: Are you looking to keep tabs on a specific topic? Simply click on the hashtag in a post or add it to the “followed hashtags” section in your profile.

Encourage your users to add metadata by taking advantage of hashtags in SharePoint. The above tips provide a great starting point for helping them to get the most out of hashtags.

Recommended SharePoint Hosting

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SharePoint 2013 Hosting with ASPHostPortal.com :: 10 Top Tips for Your SharePoint 2013

What is SharePoint 2013?

At its most basic definition SharePoint is a web application from Microsoft that enables organizations to work more efficiently by letting users share documents, data and information. There are multiple SharePoint products for organizations to choose from, each offering a unique set of benefits.

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10 Top Tips for SharePoint

In this article, we will give you some tips for your SharePoint. There are some tips of SharePoint that you must know:

Don’t use folders in SharePoint

Certainly you should never use folders to classify content – that’s what metadata is for. You may use them to group related items sometimes, however Document Sets are better and, in any case, and folders should never be more than 1 level deep (no nesting).

Differentiate between mandated tasks and non-mandated tasks

Work out what things your staff MUST do (mandated tasks) and things you would like them to do (non-mandated tasks). Apply strong directives around the former with good governance.

Use encouragement, social gaming, appeals to better nature and other soft approaches to foster useful behavior around knowledge sharing and desirable habits that aren’t mandated.

Take away users’ ‘crutches’ for mandated activities – if your staff directory is working well in SharePoint then actively remove paper copies, email version and other applications – make staff use the definitive tool.

Differentiate between planned content and unplanned content

Pre-build content repositories (lists and libraries) for things you know you need to store, developing appropriate content types, metadata, views etc. to support these specific documents. Ensure these areas are used for known content (and is allow shared drives, email sharing, etc.)

Also create less structured libraries for general documents within teams, where you don’t know what kind of content needs to be stored. Use tags and keywords to manage the unplanned content and review it often to see if more structure is needed for emerging topics and activities.

Use OneNote for semi-structured and unstructured information

Not everything needs to be or can be planned. Use OneNote (it’s part of Microsoft Office and everyone in the NHS is licensed to use it) as a great tool for capturing notes, ideas, bits of emails and other ad hoc or temporary information. Encourage staff to remove information from emails and store it properly in OneNote. Create your OneNote notebooks in SharePoint libraries (we suggest a dedicated OneNote library for each department, project etc.), which will ensure content is synchronized across the whole team.

Continually develop views

SharePoint libraries can hold large numbers of documents, images and items. Views are an essential way of helping users see the documents etc. allowing content to be filtered, sorted and grouped; to provide just the columns of information they need without having to open each item to review its properties; or to change the way the items are displayed, for example as a list or as boxed items or a list with a preview.

Encourage staff to use the Web 2.0 features of SharePoint

Get staff to click on the star ratings options where enabled, to identify valuable content for other staff. Get those to click on the ‘I like It’ button, which will help them find documents, etc., they like and show their work-related interests to other staff.

Especially encourage staff to use the Tags and Notes button, which will allow further metadata (keywords) to be added to content, even after it has been created and without affecting the underlying document.

Use Taxonomies and Enterprise Metadata widely

Managed metadata and appropriate taxonomies allows users to select keywords from existing lists and trees of terms, improving consistency and making it easier for users to add keywords. It also helps improve search results, etc.

Use the ‘Link to a Document’ content type

Sometimes you need to add a document to a library that is somewhere else (another library or an external website for example). Instead of creating a copy (which might go out of date), add the ‘Link to a Document’ content type to the document library. Now you can add all the usual metadata, etc., for documents, without having to store them locally.

Use Metadata navigation for long lists and libraries

Use site wide metadata, etc., to provide rapid ways of filtering and navigating content in large lists. It will appear in the left navigation and lets users rapidly filter and navigate through lists when they haven’t get the predefined view they need. It also saves creating custom views for every possible view.

Replace Excel lists with SharePoint lists

Instead of creating a list in Excel and asking staff to update it there, move it into SharePoint (you can even directly import existing lists into SharePoint from Excel – it only takes 5 minutes). Once in SharePoint you can manage it much more effectively (multi-user access, version control, views, approvals, etc.,) and other applications in SharePoint can use it as a lookup list, etc. And you don’t need to open Excel every time you want to use it.

There are 10 Top Tips for Your SharePoint, we hope that will be useful for you. Do you need SharePoint 2010 and SharePoint 2013 Hosting recommendation? ASPHostPortal.com is the answer. Our support will always ready to help you 24 hours a day, 7 days a week, 365 days. Let’s check our special offer to get FREE Domain and Double Space SQL Server here.