Author Archives: Kevin Barber

SharePoint 2010 Hosting Tutorial – Set Up An Approval Workflow In SharePoint 2010

Approval workflow is one of several workflow templates in SharePoint 2010. By default, Content Approval is enabled on publishing portals. This can be confusing because when Content Approval is enabled, a document doesn’t become visible to others until it’s published.

To determine whether Publishing workflow is enabled on your library, open the document library and click the Properties icon for any document. If Workflows is an option, you’re all set.

To set an approval workflow, first access the Library Settings page using the Ribbon in your library.

In the Permissions and Management settings options, click the Workflow Settings link.

The Add a Workflow page is displayed. Click the Approval – SharePoint 2010 template option in the Select a Workflow Template list.

Enter a name in the Type a Unique Name for This Workflow text box.

Choose a name that describes the step in your business process this workflow fulfills. Most business processes can have several approval steps, so calling it The Approval Workflow isn’t meaningful.

For example, if your approval workflow is actually a review workflow, call it the Author Review Workflow. If you need to add a second approval workflow, you could call it the Regulatory Editorial Review Workflow.

Use the Select a Task List drop-down list to choose a task list.

Go with the default — Workflow Tasks — unless you have a special reason for wanting to track this workflow in a list by itself.

Use the Select a History List drop-down list to choose a history list.

Again, accept the default, which is Workflow History.

Select a Start option by selecting the appropriate check box.

Decide how you want the workflow to be triggered. If you want the workflow to start manually, select the check box Allow This Workflow to Be Manually Started by an Authenticated User with Edit Item Permissions.

Note: You can have only one workflow that’s triggered by publishing in a library.

Click the Next button.

The Page Approval page appears.

Specify the appropriate options.

Click the Save button.

If you just need approvals, the Approval workflow may be overkill. Consider turning off workflow and just keeping approvals, with or without versioning. Items that require approval will quietly sit there waiting for someone to take notice.

If you have an alert enabled on a library/list, and approval is also turned on for that library/list, you may not receive a notification until a new or changed item is approved and published.

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SharePoint 2013 Hosting Tutorial – SharePoint Blog Permissions

Create a new permission level {#create-permission-level}

First we need to create a new permission level. This will allow us to give people specific rights on specific lists, instead of giving users global rights on a list. In order to do this, click on “Site Actions > Site Permissions.”
Note: you must be in the site collection root to create permission levels

In the ribbon click “Permission Levels”

Next click “Add a Permission Level”

I’ve included a screenshot of the settings I use for this “contributor level permissions” permission level. This lets my users leave comments, but not have rights to approve other comments…anything of that nature.

For reference, here’s the list of items I enable:

Add Items
Edit Items
Delete Items
View Items
Open Items
View Versions
Create Alerts
View Application Pages
View Pages
Use Remote Interfaces
Use Client Integration Features
Open

Stop Inheriting Permissions {#stop-inheriting-permissions}

Ok, you have created the correct permission level, now it’s time to apply it to users on your lists. The first thing we’ll do is manage our list. I’m going to use the comments list for this example, but you can also use “Posts”, “Photos”, or any other list.

Next, click “List Permissions” in the ribbon for the selected list.

What we need to do for our comments list is actually break the permissions so the contributor level permissions only applies to this list. So click “Stop Inheriting Permissions” in the ribbon.

Apply correct permissions {#apply-correct-permissions}

Once permissions are broken, click “Grant Permissions.”

Finally, select your users and grant them the “contributor level permissions” permission level that we created earlier.

Done!

What you have now is a list that has broken permissions in order to grant a certain level of permissions to a certain group of users. This works great for a SharePoint blog, because you often are working in an intranet environment with a lot of users. Using this method you can allow/disallow people from commenting on a person-by-person basis if you so prefer.

One thing to remember here is that breaking list permissions is never a great solution to anything. Unless you have a very good method of managing which lists have broken permissions, it can quickly get out of control. So use this method with care. Most likely if you have a small blog site and you are the site collection administrator, you’ll be fine with this way of doing things.

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SharePoint 2013 Hosting Tutorial – How to Setup A Task List in SharePoint 2013?

A SharePoint project task list displays a collection of tasks that are part of a project. A task is a discrete work item that a single person can be assigned. A project is typically a series of activities that has a beginning, middle, and end, and which produces a product or service, such as producing a product demonstration for a trade show, creating a product proposal for stakeholders, or even putting together a corporate morale event.

After you create a SharePoint project task list, you can add tasks, assign resources to tasks, update the progress on tasks, and view the task information on bars that are displayed along a timeline.

In SharePoint 2013, task lists have been dramatically improved. Each task list now has a default view that contains a graphical timeline at the top of the list. When a new task is created, you have the option of displaying that task on the timeline. When you click the ellipsis next to a task, a pop up menu gives you the option of adding or removing that item from the timeline.

Click the Settings gear icon. Select Add an App.

Click the Tasks app. You can find the Tasks app in the list of templates.

Enter a name for the Tasks app in the Name text box and then click Create. …

The new My Tasks app appears in the Recent section of the current navigation. …

Click the app to open it.

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SharePoint 2013 Hosting Tutorial – How to Add Excerpts to SharePoint?

Blogging and the Internet seem to go hand-in-hand, so it’s only fitting that Microsoft should include a ready-made blogging app as part of SharePoint. It includes most of the things you would expect of a blogging app, but there are some areas where it falls short. How a SharePoint blog displays lists of articles is one of them. It seems to take an all-or-nothing approach of either displaying only the title, date, and byline, as with the categories and archives views, or displaying the entire article text, as with the blog home page. Out of the box, there’s no middle ground.

Today, I want to show you one solution for displaying excerpts (instead of the entire article) in a SharePoint blog. Before I dive in, I want to preface this with a couple of disclaimers. Firstly, I assume that you are comfortable enough with SharePoint 2013 to know how to edit pages and add columns to SharePoint lists. Also, as with programming in general, there are lots of ways to solve this problem. When evaluating this solution for your own use, you should consider your project’s needs, your comfort level with the method described, and your personal preferences.

**Step 1: Add an Excerpt column**

Before your blog can have excerpts, it needs somewhere to put them. While you could just truncate the contents of the Body column, storing the excerpt separately means that you can give your content authors more control over what’s displayed with minimal effort. Here’s how to set that up:

Navigate to your blog subsite, then go into Site Settings.
Within Site Administration, select the Site libraries and lists, then choose Customize Posts.
Create a column named “Excerpt” with the type Multiple lines of text. You can leave the other options at their defaults or modify them as you see fit, however this article assumes that the Excerpt column allows enhanced rich text.

Now, when you create a new blog post, you should notice an additional Excerpt field at the bottom of the form. That’s great, but it also means yet another box your content authors have to fill in. Who wants to type in the same information twice? And what happens if they forget?

**Step 2: Populate the Excerpt field automatically**

Let’s save your authors some time by copying the first paragraph of the Body field over to the Excerpt field automatically. Even better, let’s make it so that changes in the Body field get copied over to the Excerpt field as well, unless the author has modified the Excerpt field separately, as we don’t want to undo their changes. Here’s how:

<script>
// Automatically copy the first paragraph from the Body field to the Excerpt field anytime the Body field loses focus, unless the user has edited the Excerpt field.
function PopulateExcerptField() {
    $(document).ready(function() {
        var dirt = '<span id="ms-rterangecursor-start" rtenodeid="1"></span><span id="ms-rterangecursor-end"></span><br>';
        var OldExcerpt = $("div[role='textbox'][id^='Excerpt_']").html().split(dirt).join('');

        $("div[role='textbox'][id^='Body_']").on('blur',function() {
        var excerpt = $("div[role='textbox'][id^='Excerpt_']");

            if(excerpt.html() == OldExcerpt) {
                var firstParagraph = $(this).children('p').first().html().split(dirt).join('');
                excerpt.html('<p>' + firstParagraph + '</p>');
                OldExcerpt = excerpt.html();
            }
        });
    });
}

// Load jQuery if it doesn't already exist
(function() {

    if(typeof jQuery === 'undefined') {
        var headTag = document.getElementsByTagName("head")[0];
        var jqTag = document.createElement('script');
        jqTag.type = 'text/javascript';
        jqTag.src = '//cdnjs.cloudflare.com/ajax/libs/jquery/1.11.1/jquery.min.js';
        jqTag.onload = PopulateExcerptField;
        headTag.appendChild(jqTag);
    } else {
        PopulateExcerptField();
    }
})();

</script>

Save the above gist as “PopulateExcerptField.html” and upload it to the Site Assetslibrary within SharePoint.
Navigate to your blog and go to the Create a Post page.
Edit the page and add a new “Content Editor” web part, which is found under the Media and Content folder.
Hover over the upper-right corner of the Content Editor web part until you see a small triangle or arrow, click on it, and choose Edit Web Part.
Enter the following into the Content Link field: “/SiteAssets/PopulateExcerptField.html”
Click Apply, then in the SharePoint ribbon under the Page tab click Stop Editing.
(Optional) Repeat for the Edit a Post page.

Note that this code relies on JQuery, so I’m loading it from a CDN if it doesn’t already exist. There are better ways to include javascript libraries in SharePoint, but that’s beyond the scope of this article.

Step 3: Display the excerpts on your blog

So, our posts now have excerpts, and we’ve made our content authors’ lives easier by adding some automation to the post creation process. But we still need a way to display them to our visitors. This is where things get complicated. Fret not. I’ll take you through it step by step.

Excerpts = {
    FirstPostID: -1,
    LastPostID: -1,

    // Instead of the contents of the Body field, returns a temporary placeholder that we can easily find and replace.
    // Also finds and stores the lowest and highest post IDs for later use.
    ReplaceBody: function(ctx) {
        var id = parseInt(ctx.CurrentItem.ID);

        if(id < Excerpt.FirstPostID || Excerpt.FirstPostID === -1) {

            Excerpt.FirstPostID = id;
        }

        if(id > Excerpt.LastPostID) {

            Excerpt.LastPostID = id;
        }

        var ret = "<p id='excerpt_placeholder_" + id + "'>Loading...</p><p><a href='" + _spPageContextInfo.webServerRelativeUrl + "/Lists/Posts/Post.aspx?ID=" + id + "'>Read More</a></p>";

        return ret;
    },

    // Fetches the excerpts and replaces the placeholder elements with them.
    ReplaceExcerptPlaceholder: function() {
        $(document).ready(function() {
            $.ajax({
                url: _spPageContextInfo.webServerRelativeUrl + "/_api/web/lists/getByTitle('Posts')/items?$select=ID,Excerpt&$filter=ID le " + Excerpts.FirstPostID + " and ID ge " + Excerpts.LastPostID,
                type: "GET",
                headers: {
                    "accept": "application/json;odata=verbose",
                },
                success: function (data) {
                    var res = {};
                    for (var i = 0; i < data.d.results.length; i++) {
                        res = data.d.results[i];
                        $('#excerpt_placeholder_' + res.ID).replaceWith(res.Excerpt);
                    }
                },
                error: function (err) {
                    console.log(JSON.stringify(err));
                }
            });
        });
    }
};

// Override the Body View
(function () {
    var override = {};
    override.Templates = {};
    override.Templates.Fields = {
        'Body': {
            'View': Excerpts.ReplaceBody
        }
    };
    SPClientTemplates.TemplateManager.RegisterTemplateOverrides(override);
})();

// Load jQuery if it doesn't already exist
(function() {
    if(typeof jQuery === 'undefined') {
        var headTag = document.getElementsByTagName("head")[0];
        var jqTag = document.createElement('script');
        jqTag.type = 'text/javascript';
        jqTag.src = '//cdnjs.cloudflare.com/ajax/libs/jquery/1.11.1/jquery.min.js';
        jqTag.onload = Excerpts.ReplaceExcerptPlaceholder;
        headTag.appendChild(jqTag);
    } else {
        Excerpts.ReplaceExcerptPlaceholder();
    }
})();

I should tell you what this code does before I explain how to use it, so let’s start at the bottom and work our way up. As before, the code relies on JQuery, and I want you to be able to drop this into SharePoint as-is, so lines 121-144 load JQuery dynamically if you don’t already have it.

In order to display the excerpts, we need somewhere to put them, so in lines 100-119 we register our own function to override the Body field’s view for each post. I’ve named the function “ReplaceBody”, and it’s defined on lines 31-53. ReplaceBody is given a Render Context object, and is expected to return an html string. The Render Context object, ctx, contains a bunch of things, but we really only care about ctx.CurrentItem, which, as the name implies, is the SharePoint item to be rendered. It contains all of the fields exposed by the current list view, but we only need the item’s ID. There are a couple of if statements that are used to store the lowest and highest post IDs for later. The function then generates an html string that contains a “<p>” element to serve as a placeholder for the excerpt and a Read More link that points to the view post page.

Finally, we have the ReplaceExcerptPlaceholder function, which is defined on lines 55-96. This function uses JQuery to asynchronously fetch the excerpts from the Postslist via SharePoint’s REST API. We use the $select query to specify that we only want the ID and Excerpts fields, and the $filter query to specify that we only care about the posts whose IDs are between the lowest and highest IDs we saved previously. This helps to ensure that the returned response is as small as possible for the sake of efficiency. If we get a successful response, we iterate over it and replace each placeholder element with the actual excerpt. If something goes wrong, we log the error to the javascript console and move on.

In order to use this code, we first have to get it into SharePoint. Here’s how:

Save the above gist as “DisplayBlogExcerpts.js”.
Navigate to your site collection’s Master Page Gallery, e.g. “{your sitedomain}/_catalogs/masterpage/Forms/AllItems.aspx”.
In the Files tab choose Upload Document.
Select DisplayBlogExcerpts.js and click OK.
Set the Content Type to Javascript Display Template.
Enter DisplayBlogExcerpts as the name, and optionally add a title and description.
Set Target Control Type to View.
Set Standalone to Standalone.
Set Target Scope to “/”.
Set Target List Template ID to “301″.
In the SharePoint ribbon under the Edit tab click Save.

Now, we need to attach it to the appropriate web parts. Navigate to your blog subsite’s home page, one of its category pages, and one of its archive pages, and follow the steps below for each page:

Edit the page.
Hover over the upper-right corner of the Posts web part until you see the small triangle or arrow, click it, then choose Edit Web Part.
On the web part editor, click Miscellaneous to expand it.
In the JS Link field, enter “~sitecollection/_catalogs/masterpage/DisplayBlogExcerpts.js” and click Apply.
For the archive and category pages, under List Views, change Selected View to “<Summary view>” and click Apply, then change Selected View to “<Current view>” and click Apply again.
In the SharePoint ribbon under the Page tab click Stop Editing.

If everything worked, you should now have excerpts on all of your blog’s list pages.

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SharePoint 2013 Hosting Tutorial – Easy to Backup and Archive Documents Using SharePoint Designer

Hence, now I can unveil my task. The objective is to create a weekly copy of the document named Document and move the copy to the folder Archive thereafter.

Environment

For me there’s nothing better than a SharePoint Designer to create workflows for all minor customizations that need to be automated.

Workflow is rather a misleading term, as it normally only arises a visualization of some systematic process from user to user or level to level. However, I consider it normally as a sequence of steps that can be automated and hence for this specific task, I just had to settle at one version of the SPD for creating the workflow all the reasons that unfold in the course of the document.

What I’m talking about in this article is my experience on the SharePoint Online only. This can definitely be implied on SP 2013, but, I’m certain, definitely not on lower versions for all the same reasons.

Challenges

When I started this task, I took this up as a challenge to be self-sufficient, or rather make the best use of the limitations that I have.

While I could get started with creating a copy of the document using a workflow, to begin with, my first challenge was to trigger the process at a specified wee hour, since all that I knew was either workflows could get started when items are created or modified, and in the last case triggered manually…I could be dependent on some console app or some available scheduler apps for SP Online, but then I had to deal with the infrastructure challenges of setup and enabling the corresponding features. Or lastly, I could stay awake to initiate the workflow. Not that bad for a one-time trigger, but it would have then lacked the generalization.

Anyways, just as I thought the only hindrance was getting the workflow started, I stumbled against another – the archival process had to be periodic! This churned my grey cells to think of something beyond a manual process and set up an automated delay process in the process that I still ‘would be’ conceptualizing. But it did open an avenue to work with Date-Time and Pause, and here’s when I opted out of my most preferred SPD 2010 to explore a new terrain – SPD 2013 for the best I knew that processes could be setup in a loop in the latter.

This was however not the end of my woes. When a simple workflow is triggered, it acts upon just one specific item. Now I face my next challenge – how to identify the copy that was created and move it to the specified folder. It’s easy when we think of it – get the last index of the document library. That’s exactly what’s needed, but unfortunately, for anyone who’s had a little experience with SPD would know, there exists no such function that can directly return the last index of the list and document library in this approach.

By now I’ve enumerated my major challenges so far, and the remaining that I faced weren’t show stoppers, but yes, I would definitely discuss them in the course of this solution.

Belling the cat

I’ll tackle all my challenges listed so far in the same sequence.

How to set up the scheduler

It wasn’t that tough a job. I could start my workflow whenever I wanted, however, the slight workaround that I did was to add a Pause until the required schedule. Thereafter, the workflow would just be in motion.

By now, I’ve a fair idea of how my entire process will be framed, hence, this is the first reason why I preferred the SPD 2013 over 2010 – the former allows creating stages, and so, after I’ve set the scheduler in the starting stage, I can isolate this step from the subsequent.

The Pause function lets you choose from either the Current date or the Specific date. So now I can do everything that I want in Stage 2.

To keep the curiosity active, I’ll unfold the details of the steps as we knock out each challenge.

How to set up the infinite loop

Now that I know that my workflow will transition to Stage 2 after the scheduled time, I can safely setup the loop. This suffices stronger to use the SPD 2013 now. However, setting up the loop requires evaluation of some metadata, for which, from the given set of columns, using the Title seems to be a good bet as this lies unused so far, not impacted by time also if I don’t wish to create any additional columns in my document library (however creating a dedicated column of a type as simple as a Single line of text suffices). The only other thing that I need to do is setup the value before the workflow starts and make sure the value is maintained to keep the loop running, and thereby I get my first step to setup the loop.

P.S.: I’ve made use of string type variable Title1 for the only reason that no error incorporates in manual change that may impact evaluation.

I’ve exploited the column Title at various other places in the process to indicate the state of the workflow, however, before ending one loop, I’ll make sure the Title column is set back to the value that keeps the loop running infinitely (unless I need to perform only a finite set of iterations).

How to create a copy of the document

This can be easily done with the Copy document action and since the requirement is to create the copy in the same document library, select the corresponding destination.

How to move the copy to the archival folder

Now that the item of interest is copied, the copy needs to be moved to the Archive folder. Thinking of a normal case, modifying Path and Name is not a task, but only when we perform this on the item that triggered the workflow and not any other item of the library. For this reason it is required that the copy can be distinguished uniquely and its Path and name can then be modified.

To do so, set the Title of the original item before the copy, so that the copied document contains a known value for the metadata and then modify the Title of the original item after copy so that the copied item can be uniquely identified in the document library.

Having performed as in the screen shot above, we can now see that the Title of the original item was set to Stage2 before copy, so that the copied item has the same value in the Title field, and soon after copy, the Title of the original item is set to Copied.

Having done this, using some workarounds, we can fetch the ID of the copied item as demonstrated in the following screen shot.

The captured ID will now do wonders, as this lets us uniquely pick the copied item for relocation.

The one thing that needs to be highlighted here is the use of ID in setting up the Path and Name.

If I were to present the revelation of this workflow before the end, the backed up documents would be named something as in the following screen shot.

The frequency of the repetition of the cycle is translated as time difference observed in Modified column. But the backups definitely don’t have an appealing Name.

With my experience of iterations, I figured out that the workflow returns an error to create (or move documents in a location) if there already exists an item with the same name.

This makes us wonder why not append the document name with a timestamp – good question, but my experience says if the process is repeated multiple times over the day, the timestamp remains constant throughout the day. Hence, a minimum gap of 24 hours is desirable to fetch a unique date-timestamp.

However, using the ID for uniqueness seems to be a safe generalized bet. Hence, using the ID seems to be one of the logical propositions irrespective of the frequency of repetition, considering that there’s no available function to concatenate strings.

However, we are not that short of ingenious ideas also. I’ve tweaked my item name to create a workflow variable FileName and concatenate the Name of the current item with the ID using a string builder.

If the workflow has a minimum frequency of 24 hours, similar concept can be used with the date-timestamp. However, the thing to be noted is to replace the special chars ‘/’ and ‘:’ while using it.

Having setup the value for FileName either ways, this variable can now be used to edit the Path and Name for the copied item as described in section

How to setup the periodic loop

Now that a single copy and relocation process is setup, the entire process can be setup at the desired interval by setting up a Pause before the next loop gets executed and the areas highlighted in the following screen shot ensure well that the workflow is in place for the next loop to get executed after the pause.

How does the output look

Keeping the curious minds satiated, the following screen shot gives an insight of how the backup archival process progresses.

In the given example, since the workflow interval was 5 minutes, I preferred to use ID to append to the original file name. However, as mentioned afore, if the cycle had a minimum interval of 24 hours, I would get backed up documents christened as in the following screen shot.

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SharePoint 2013 Hosting Tutorial – SharePoint 2013 Alternate Access Mappings

Overview

When trying to access your SharePoint environment with Web Access enabled via an external URL (see Web Access), you may get redirected to a blank page or simply not be able to connect to your VM.

1. Unable to Connect / Web Access Error

1._Unable_to_Connect.png

This happens because:

The internal IPs of your network will remain static and even when suspended retain the same IP.
However when coming from an external machine, those IPs are released and recycled once the VM goes into suspend mode.

This issue can be fairly common and requires your application to be running on ports 80, 443, 3695, 8000-8010, 8080

2. Viewing the VM via the external IP

To be able to view sites using the external public IP there is a need to configure Alternate Access Mappings which enable multiple internal URLs to be mapped to a single public URL.

To configure Alternate Access Mappings in SharePoint, go to Central Administration > Application Management > Configure alternate access mappings.

2._Configure_alternate_access_mappings.png

Click on “Edit Public URLs” and then choose the appropriate Alternate Access Mapping Collection.

2.1_Edit_Public_URLs.png

In the ‘Internet’ field type CloudShare’s WebAccess Static DNS for

2.2_Save.png

You can also add a Vanity URL to your required collection so you can provide a more ‘clean’ URL to your audience.

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SharePoint 2013 Hosting – ASPHostPortal.com : Social Feature of SharePoint 2013

Social Feature of SharePoint 2013

Out-of-the-box SharePoint 2013 has some pretty neat capabilities to support project management initiatives in your organization. Some of the enhancements will greatly improve the communication on a project so that everybody can collaborate effectively!

Some of the items like Newsfeeds enable immediate discussions, features connecting SharePoint to Microsoft Office helps people collaborate quicker and easier, and mobile improvements allow team members to stay tuned in while on the go.

SharePoint’s new features are strong influenced by–or in some cases, lifted from–from the top social networks. For instance, the updated My Sites feature has a strong microblogging component, complete with likes, hash tags, app mentions, and other social tools you’ll recognize from Facebook, Twitter, and Google+. Community sites–discussion forums where enterprise users share information and answer colleagues’ questions–bring a similar social feel to collaborative computing.

Sharepoint 2013′s People Card contains your contact information, as well as pictures, status updates, and activity feeds from SharePoint, Facebook, and LinkedIn. And SkyDrive Pro, the premium version of Microsoft’s cloud storage and syncing service, allows users to share files across SharePoint.

In earlier versions of SharePoint, each user had a profile and a personal site (e.g., My Site). The 2013 version of SharePoint splits My Site into three sections: Newsfeed, SkyDrive, and Sites. (More on each in the slideshow). A global navigation bar provides access to each section. These social features are tightly integrated into SharePoint 2013, so you no longer need to launch a Web browser to access them.

Previously, enterprise social networking on SharePoint required either extensive customization or the use of an add-on product such as NewsGator Social Sites. While still leaving room for third-party products to add features on top of the platform, Microsoft has now made SharePoint more of an enterprise social network in its own right.

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SharePoint 2013 Hosting – ASPHostPortal.com : How to Enable BreadCrumb in SharePoint 2013?

How to Enable BreadCrumb in SharePoint 2013?

You must be remember the BreadCrumb option situated next to the “Site Action” button in SharePoint 2010 is really handy to navigate up or down with a single click. You must have noticed in SharePoint 2013 this option is removed rather hidden in the master. Here I will show you how to get that option back in your master page and make your life simpler.

The good news is Microsoft didn’t remove it from SharePoint 2013, it’s just hidden in the Seattle master page.

Step by Step

Open your site with SharePoint designer
Navigate to All Files -> _catalogs -> master page
Edit the Seattle.master in advanced mode and copy all the code
By default it’s not possible to edit the original master. To create a new one click on File -> Blank Mater Page
Check out the new master, edit it in advanced mode, delete all the existent code and paste the one from the original Seattle
Search for

<divclass="ms-breadcrumb-dropdownBox"style="display:none;">

Delete the CSS attribute

style="display:none;"

Two lines bellow change the visible attribute of the SharePoint:PopoutMenu to true
After editing your code it should look like this

<divclass="ms-breadcrumb-dropdownBox"><SharePoint:AjaxDeltaid="DeltaBreadcrumbDropdown"runat="server">
	<SharePoint:PopoutMenu
		Visible="true"
		runat="server"
		ID="GlobalBreadCrumbNavPopout"
		IconUrl="/_layouts/15/images/spcommon.png?rev=27"
		IconAlt="<%$Resources:wss,master_breadcrumbIconAlt%>"
		ThemeKey="v15breadcrumb"
		IconOffsetX="215"
		IconOffsetY="120"
		IconWidth="16"
		IconHeight="16"
		AnchorCss="ms-breadcrumb-anchor"
		AnchorOpenCss="ms-breadcrumb-anchor-open"
		MenuCss="ms-breadcrumb-menu ms-noList">
		<divclass="ms-breadcrumb-top">
			<asp:Label runat="server" CssClass="ms-breadcrumb-header" Text="<%$Resources:wss,master_breadcrumbHeader%>" />
		</div>
<asp:ContentPlaceHolderid="PlaceHolderTitleBreadcrumb"runat="server">
<SharePoint:ListSiteMapPathrunat="server"
SiteMapProviders="SPSiteMapProvider,SPContentMapProvider"
RenderCurrentNodeAsLink="false"
PathSeparator=""
CssClass="ms-breadcrumb"
NodeStyle-CssClass="ms-breadcrumbNode"
CurrentNodeStyle-CssClass="ms-breadcrumbCurrentNode"
RootNodeStyle-CssClass="ms-breadcrumbRootNode"
NodeImageOffsetX="217"
NodeImageOffsetY="210"
NodeImageWidth="16"
NodeImageHeight="16"
NodeImageUrl="/_layouts/15/images/spcommon.png?rev=27"
RTLNodeImageOffsetX="199"
RTLNodeImageOffsetY="210"
RTLNodeImageWidth="16"
RTLNodeImageHeight="16"
RTLNodeImageUrl="/_layouts/15/images/spcommon.png?rev=27"
HideInteriorRootNodes="true"
SkipLinkText=""/>
</asp:ContentPlaceHolder>
</SharePoint:PopoutMenu>
</SharePoint:AjaxDelta>
</div>

If you are using one of the themes from SharePoint your breadcrumb icon will not appear as it should, to get it back add the script below before the closing tag

<scripttype="text/javascript">
document.getElementById("GlobalBreadCrumbNavPopout-anchor").innerHTML='<img alt="Navigate Up" src="/_layouts/15/images/spcommon.png?rev=27">';</script>

Save the modified master page, check it in and publish the major version
Open your SharePoint Site, go to Settings -> Site Settings -> MasterPage under Look and Feel and select the new master page for the Site master and System master options
You will see a new icon on the left side of the menu.

Cheap and Recommended SharePoint 2013 Hosting

SharePoint 2013 Hosting – ASPHostPortal.com :: How to Add or Remove A New User to SharePoint Group Using Powershell Script

How to Add or Remove A New User to SharePoint Group Using Powershell Script

In SharePoint site you can see usually a lot of groups. Sometimes administrator gets a task to add user to several groups. If it’s 3-5 groups you can do it manually, but if you need to add user to 30 groups? I’m too lazy to do it manually and too smart not do it at all.

Start your windows PowerShell on your computer.
Right click and select Run as administrator option.
Paste the below script on the PowerShell window and click the enter button.
Check your SharePoint site Feature will activated successfully.

So let’s start out PowerShell ISE and connect SharePoint CMD-let:

if ((Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue) -eq $null) 
{ 
 Write-Host "Connect Sharepoint cmd-Let" 
 Add-PSSnapin Microsoft.SharePoint.PowerShell 
}

Let’s enter site collection url, username for inserting to groups and get array of destination SharePoint groups. For example, let this groups contain a string “admin”

$url = "http://user"
$userName = "user\testuser1"
$site = new-object Microsoft.SharePoint.SPSite($url) 
$web = $site.OpenWeb() 
$groups = $web.sitegroups
write-host "------get array of groups which contain a string "admin"-----" 
$myGroups = @(); 
foreach($group in $groups) { 
if($group -match "admin") { 
$myGroups += $group 
} 
}

Go through each element of array and add user to SharePoint group

foreach ($gr in $myGroups) { 
#add user to SP Group
 Set-SPUser -Identity $userName -web $url -Group $gr 
 write-host "User " $userName "added to " $gr 
}

And if you made a false and, for example, entered wrong username, you can easily remove user from SharePoint groups with this PS-code:

foreach ($gr in $myGroups) { 
 $theGroup = $web.SiteGroups[$gr] 
 $theUser = $web.AllUsers.Item($userName) 
#Remove user from SP Group
 $theGroup.RemoveUser($theUser); 
 write-host "User " $userName " removed from " $gr
}

If you don’t want to collect these pieces here’s a full version:

if ((Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue) -eq $null) 
{ 
 Write-Host "Connect Sharepoint cmd-Let" 
 Add-PSSnapin Microsoft.SharePoint.PowerShell 
}
$url = "http://user"
$site = new-object Microsoft.SharePoint.SPSite($url) 
$web = $site.OpenWeb() 
$groups = $web.sitegroups 
$userName = "user\testuser1" 
write-host "--------------" 
$i = 0; 
$myGroups = @(); 
foreach($group in $groups) { 
 if($group -match "admin") { 
 $myGroups += $group 
 } 
} 
foreach ($gr in $myGroups) { 
 write-host $gr 
#add user to SP Group
 Set-SPUser -Identity $userName -web $url -Group $gr 
 $theGroup = $web.SiteGroups[$gr] 
 $theUser = $web.AllUsers.Item($userName) 
#Remove user from SP Group
# $theGroup.RemoveUser($theUser); 
 write-host "User " $userName "added to " $gr 
}

If there are non-english letters in a group name or if the group you need is on another site (but in this site collection), then you can have error on Set-SPUser command. In this case I can advice you to use another command $web.SiteGroups[group name].AddUser(user)

foreach ($gr in $myGroups) { 
 Write-Output "Группа: $gr " 
#alternative way to add user to SP Group 
 $theUser = $web.AllUsers.Item($userName)
 $web.SiteGroups[$gr].AddUser($theUser) 
 Write-Output "User $userName added to $gr" 
}

Cheap and Recommended SharePoint 2013 Hosting

SharePoint 2013 Hosting – ASPHostPortal.com :: SharePoint 2013 Management Tips

SharePoint 2013 boasts a more simplified user interface than its predecessors, but several new features make it not only a powerful tool for collaboration, but for data analysis and integration as well. Although most of these features are built-in or enabled by default, some may not be obvious at first glance or will require a few steps of configuration to avoid user confusion.

From improved site creation to increased social media capabilities, these expert tips will help administrators and enterprises get the most out of what SharePoint 2013 has to offer.

The right way to configure co-authoring in SharePoint 2013

With document co-authoring enabled by default in SharePoint 2013, multiple users can edit a document at a time without overwriting previous changes. Administrators will still need to configure SharePoint so users aren’t required to check documents out of the document library, and document versioning — which is disabled by default — will also need to be configured appropriately.

SharePoint 2013′s tight social media integration

Unlike previous versions of SharePoint, which had limited social media capabilities, SharePoint 2013 integrates microblogging features found on Twitter and Facebook, including hashtags, follows, mentions and likes. Enterprises can leverage the increased connectivity of the SharePoint community as a way to share knowledge and improve team productivity.

How to synchronize SharePoint 2013 lists with Outlook 2013

Support for various types of SharePoint 2013 lists is built into Outlook 2013, allowing users to access their SharePoint data directly from the email client. However, administrators would do well to train users on accessing SharePoint data through Outlook in order to avoid any accidental crossover between personal and team information.

How the Design Manager in SharePoint 2013 modernizes site creation

Site creation is much more flexible in SharePoint 2013, thanks to the Design Manager. This new publishing feature not only allows users to upload designs created in the HTML or CSS design tools of their choice, but also features improved themes, design packages and device channels that render sites differently for mobile devices.

How SharePoint 2013 analytics enables real-time decision making

Accessing analytics is easier than ever in SharePoint 2013. OData support in Business Connectivity Services provides real-time access to data from multiple sources, and various Web protocols are available for query and update operations. Another improvement over past iterations of SharePoint is the fact that reports can now be generated in Excel.
How to synchronize SharePoint 2013 lists with Outlook 2013