Author Archives: Kevin Barber

SharePoint 2013 Hosting – ASPHostPortal.com : Social Feature of SharePoint 2013

Social Feature of SharePoint 2013

Out-of-the-box SharePoint 2013 has some pretty neat capabilities to support project management initiatives in your organization. Some of the enhancements will greatly improve the communication on a project so that everybody can collaborate effectively!

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Some of the items like Newsfeeds enable immediate discussions, features connecting SharePoint to Microsoft Office helps people collaborate quicker and easier, and mobile improvements allow team members to stay tuned in while on the go.

SharePoint’s new features are strong influenced by–or in some cases, lifted from–from the top social networks. For instance, the updated My Sites feature has a strong microblogging component, complete with likes, hash tags, app mentions, and other social tools you’ll recognize from Facebook, Twitter, and Google+. Community sites–discussion forums where enterprise users share information and answer colleagues’ questions–bring a similar social feel to collaborative computing.

Sharepoint 2013′s People Card contains your contact information, as well as pictures, status updates, and activity feeds from SharePoint, Facebook, and LinkedIn. And SkyDrive Pro, the premium version of Microsoft’s cloud storage and syncing service, allows users to share files across SharePoint.

In earlier versions of SharePoint, each user had a profile and a personal site (e.g., My Site). The 2013 version of SharePoint splits My Site into three sections: Newsfeed, SkyDrive, and Sites. (More on each in the slideshow). A global navigation bar provides access to each section. These social features are tightly integrated into SharePoint 2013, so you no longer need to launch a Web browser to access them.

Previously, enterprise social networking on SharePoint required either extensive customization or the use of an add-on product such as NewsGator Social Sites. While still leaving room for third-party products to add features on top of the platform, Microsoft has now made SharePoint more of an enterprise social network in its own right.

Cheap and Recommended SharePoint 2013 Hosting

ASPHostPortal.com is Perfect, suitable hosting plan for a starter in SharePoint. ASPHostPortal the leading provider of Windows hosting and affordable SharePoint Hosting. ASPHostPortal proudly working to help grow the backbone of the Internet, the millions of individuals, families, micro-businesses, small business, and fledgling online businesses. ASPHostPortal has ability to support the latest Microsoft and ASP.NET technology, such as: WebMatrix, WebDeploy, Visual Studio 2015, .NET 5/ASP.NET 4.5.2, ASP.NET MVC 6.0/5.2, Silverlight 6 and Visual Studio Lightswitch, ASPHostPortal guarantees the highest quality product, top security, and unshakeable reliability, carefully chose high-quality servers, networking, and infrastructure equipment to ensure the utmost reliability.

SharePoint 2013 Hosting – ASPHostPortal.com : How to Enable BreadCrumb in SharePoint 2013?

How to Enable BreadCrumb in SharePoint 2013?

You must be remember the BreadCrumb option situated next to the “Site Action” button in SharePoint 2010 is really handy to navigate up or down with a single click. You must have noticed in SharePoint 2013 this option is removed rather hidden in the master. Here I will show you how to get that option back in your master page and make your life simpler.

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The good news is Microsoft didn’t remove it from SharePoint 2013, it’s just hidden in the Seattle master page.

Step by Step

  • Open your site with SharePoint designer
  • Navigate to All Files -> _catalogs -> master page
  • Edit the Seattle.master in advanced mode and copy all the code
  • By default it’s not possible to edit the original master. To create a new one click on File -> Blank Mater Page
  • Check out the new master, edit it in advanced mode, delete all the existent code and paste the one from the original Seattle
  • Search for
<divclass="ms-breadcrumb-dropdownBox"style="display:none;">
  • Delete the CSS attribute
style="display:none;"
  • Two lines bellow change the visible attribute of the SharePoint:PopoutMenu to true
  • After editing your code it should look like this
<divclass="ms-breadcrumb-dropdownBox"><SharePoint:AjaxDeltaid="DeltaBreadcrumbDropdown"runat="server">
	<SharePoint:PopoutMenu
		Visible="true"
		runat="server"
		ID="GlobalBreadCrumbNavPopout"
		IconUrl="/_layouts/15/images/spcommon.png?rev=27"
		IconAlt="<%$Resources:wss,master_breadcrumbIconAlt%>"
		ThemeKey="v15breadcrumb"
		IconOffsetX="215"
		IconOffsetY="120"
		IconWidth="16"
		IconHeight="16"
		AnchorCss="ms-breadcrumb-anchor"
		AnchorOpenCss="ms-breadcrumb-anchor-open"
		MenuCss="ms-breadcrumb-menu ms-noList">
		<divclass="ms-breadcrumb-top">
			<asp:Label runat="server" CssClass="ms-breadcrumb-header" Text="<%$Resources:wss,master_breadcrumbHeader%>" />
		</div>
<asp:ContentPlaceHolderid="PlaceHolderTitleBreadcrumb"runat="server">
<SharePoint:ListSiteMapPathrunat="server"
SiteMapProviders="SPSiteMapProvider,SPContentMapProvider"
RenderCurrentNodeAsLink="false"
PathSeparator=""
CssClass="ms-breadcrumb"
NodeStyle-CssClass="ms-breadcrumbNode"
CurrentNodeStyle-CssClass="ms-breadcrumbCurrentNode"
RootNodeStyle-CssClass="ms-breadcrumbRootNode"
NodeImageOffsetX="217"
NodeImageOffsetY="210"
NodeImageWidth="16"
NodeImageHeight="16"
NodeImageUrl="/_layouts/15/images/spcommon.png?rev=27"
RTLNodeImageOffsetX="199"
RTLNodeImageOffsetY="210"
RTLNodeImageWidth="16"
RTLNodeImageHeight="16"
RTLNodeImageUrl="/_layouts/15/images/spcommon.png?rev=27"
HideInteriorRootNodes="true"
SkipLinkText=""/>
</asp:ContentPlaceHolder>
</SharePoint:PopoutMenu>
</SharePoint:AjaxDelta>
</div>
  • If you are using one of the themes from SharePoint your breadcrumb icon will not appear as it should, to get it back add the script below before the closing tag
<scripttype="text/javascript">
document.getElementById("GlobalBreadCrumbNavPopout-anchor").innerHTML='<img alt="Navigate Up" src="/_layouts/15/images/spcommon.png?rev=27">';</script>
  • Save the modified master page, check it in and publish the major version
  • Open your SharePoint Site, go to Settings -> Site Settings -> MasterPage under Look and Feel and select the new master page for the Site master and System master options
  • You will see a new icon on the left side of the menu.

Cheap and Recommended SharePoint 2013 Hosting

ASPHostPortal.com is Perfect, suitable hosting plan for a starter in SharePoint. ASPHostPortal the leading provider of Windows hosting and affordable SharePoint Hosting. ASPHostPortal proudly working to help grow the backbone of the Internet, the millions of individuals, families, micro-businesses, small business, and fledgling online businesses. ASPHostPortal has ability to support the latest Microsoft and ASP.NET technology, such as: WebMatrix, WebDeploy, Visual Studio 2015, .NET 5/ASP.NET 4.5.2, ASP.NET MVC 6.0/5.2, Silverlight 6 and Visual Studio Lightswitch, ASPHostPortal guarantees the highest quality product, top security, and unshakeable reliability, carefully chose high-quality servers, networking, and infrastructure equipment to ensure the utmost reliability.

SharePoint 2013 Hosting – ASPHostPortal.com :: How to Add or Remove A New User to SharePoint Group Using Powershell Script

How to Add or Remove A New User to SharePoint Group Using Powershell Script

In SharePoint site you can see usually a lot of groups. Sometimes administrator gets a task to add user to several groups. If it’s 3-5 groups you can do it manually, but if you need to add user to 30 groups? I’m too lazy to do it manually and too smart not do it at all.

SharePoint 2013 Hosting

  1. Start your windows PowerShell on your computer.
  2. Right click and select Run as administrator option.
  3. Paste the below script on the PowerShell window and click the enter button.
  4. Check your SharePoint site Feature will activated successfully.

So let’s start out PowerShell ISE and connect SharePoint CMD-let:

if ((Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue) -eq $null) 
{ 
 Write-Host "Connect Sharepoint cmd-Let" 
 Add-PSSnapin Microsoft.SharePoint.PowerShell 
}

Let’s enter site collection url, username for inserting to groups and get array of destination SharePoint groups. For example, let this groups contain a string “admin”

$url = "http://user"
$userName = "user\testuser1"
$site = new-object Microsoft.SharePoint.SPSite($url) 
$web = $site.OpenWeb() 
$groups = $web.sitegroups
write-host "------get array of groups which contain a string "admin"-----" 
$myGroups = @(); 
foreach($group in $groups) { 
if($group -match "admin") { 
$myGroups += $group 
}

Go through each element of array and add user to SharePoint group

foreach ($gr in $myGroups) { 
#add user to SP Group
 Set-SPUser -Identity $userName -web $url -Group $gr 
 write-host "User " $userName "added to " $gr 
}

And if you made a false and, for example, entered wrong username, you can easily remove user from SharePoint groups with this PS-code:

foreach ($gr in $myGroups) { 
 $theGroup = $web.SiteGroups[$gr] 
 $theUser = $web.AllUsers.Item($userName) 
#Remove user from SP Group
 $theGroup.RemoveUser($theUser); 
 write-host "User " $userName " removed from " $gr
}

If you don’t want to collect these pieces here’s a full version:

if ((Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue) -eq $null) 
{ 
 Write-Host "Connect Sharepoint cmd-Let" 
 Add-PSSnapin Microsoft.SharePoint.PowerShell 
}
$url = "http://user"
$site = new-object Microsoft.SharePoint.SPSite($url) 
$web = $site.OpenWeb() 
$groups = $web.sitegroups 
$userName = "user\testuser1" 
write-host "--------------" 
$i = 0; 
$myGroups = @(); 
foreach($group in $groups) { 
 if($group -match "admin") { 
 $myGroups += $group 
 } 
} 
foreach ($gr in $myGroups) { 
 write-host $gr 
#add user to SP Group
 Set-SPUser -Identity $userName -web $url -Group $gr 
 $theGroup = $web.SiteGroups[$gr] 
 $theUser = $web.AllUsers.Item($userName) 
#Remove user from SP Group
# $theGroup.RemoveUser($theUser); 
 write-host "User " $userName "added to " $gr 
}

If there are non-english letters in a group name or if the group you need is on another site (but in this site collection), then you can have error on Set-SPUser command. In this case I can advice you to use another command $web.SiteGroups[group name].AddUser(user)

foreach ($gr in $myGroups) { 
 Write-Output "Группа: $gr " 
#alternative way to add user to SP Group 
 $theUser = $web.AllUsers.Item($userName)
 $web.SiteGroups[$gr].AddUser($theUser) 
 Write-Output "User $userName added to $gr" 
}

Cheap and Recommended SharePoint 2013 Hosting

ASPHostPortal.com is Perfect, suitable hosting plan for a starter in SharePoint. ASPHostPortal the leading provider of Windows hosting and affordable SharePoint Hosting. ASPHostPortal proudly working to help grow the backbone of the Internet, the millions of individuals, families, micro-businesses, small business, and fledgling online businesses. ASPHostPortal has ability to support the latest Microsoft and ASP.NET technology, such as: WebMatrix, WebDeploy, Visual Studio 2015, .NET 5/ASP.NET 4.5.2, ASP.NET MVC 6.0/5.2, Silverlight 6 and Visual Studio Lightswitch, ASPHostPortal guarantees the highest quality product, top security, and unshakeable reliability, carefully chose high-quality servers, networking, and infrastructure equipment to ensure the utmost reliability.

SharePoint 2013 Hosting – ASPHostPortal.com :: SharePoint 2013 Management Tips

SharePoint 2013 boasts a more simplified user interface than its predecessors, but several new features make it not only a powerful tool for collaboration, but for data analysis and integration as well. Although most of these features are built-in or enabled by default, some may not be obvious at first glance or will require a few steps of configuration to avoid user confusion.

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From improved site creation to increased social media capabilities, these expert tips will help administrators and enterprises get the most out of what SharePoint 2013 has to offer.

The right way to configure co-authoring in SharePoint 2013

With document co-authoring enabled by default in SharePoint 2013, multiple users can edit a document at a time without overwriting previous changes. Administrators will still need to configure SharePoint so users aren’t required to check documents out of the document library, and document versioning — which is disabled by default — will also need to be configured appropriately.

SharePoint 2013′s tight social media integration

Unlike previous versions of SharePoint, which had limited social media capabilities, SharePoint 2013 integrates microblogging features found on Twitter and Facebook, including hashtags, follows, mentions and likes. Enterprises can leverage the increased connectivity of the SharePoint community as a way to share knowledge and improve team productivity.

How to synchronize SharePoint 2013 lists with Outlook 2013

Support for various types of SharePoint 2013 lists is built into Outlook 2013, allowing users to access their SharePoint data directly from the email client. However, administrators would do well to train users on accessing SharePoint data through Outlook in order to avoid any accidental crossover between personal and team information.

How the Design Manager in SharePoint 2013 modernizes site creation

Site creation is much more flexible in SharePoint 2013, thanks to the Design Manager. This new publishing feature not only allows users to upload designs created in the HTML or CSS design tools of their choice, but also features improved themes, design packages and device channels that render sites differently for mobile devices.

How SharePoint 2013 analytics enables real-time decision making

Accessing analytics is easier than ever in SharePoint 2013. OData support in Business Connectivity Services provides real-time access to data from multiple sources, and various Web protocols are available for query and update operations. Another improvement over past iterations of SharePoint is the fact that reports can now be generated in Excel.
How to synchronize SharePoint 2013 lists with Outlook 2013

Support for various types of SharePoint 2013 lists is built into Outlook 2013, allowing users to access their SharePoint data directly from the email client. However, administrators would do well to train users on accessing SharePoint data through Outlook in order to avoid any accidental crossover between personal and team information.

Cheap and Recommended SharePoint 2013 Hosting

ASPHostPortal.com is Perfect, suitable hosting plan for a starter in SharePoint. ASPHostPortal the leading provider of Windows hosting and affordable SharePoint Hosting. ASPHostPortal proudly working to help grow the backbone of the Internet, the millions of individuals, families, micro-businesses, small business, and fledgling online businesses. ASPHostPortal has ability to support the latest Microsoft and ASP.NET technology, such as: WebMatrix, WebDeploy, Visual Studio 2015, .NET 5/ASP.NET 4.5.2, ASP.NET MVC 6.0/5.2, Silverlight 6 and Visual Studio Lightswitch, ASPHostPortal guarantees the highest quality product, top security, and unshakeable reliability, carefully chose high-quality servers, networking, and infrastructure equipment to ensure the utmost reliability.

SharePoint 2013 Hosting – ASPHostPortal.com :: Data Loss Prevention in SharePoint 2013

Data Loss Prevention in SharePoint 2013

A problem that has plagued many organizations over the years is how to best protect sensitive data in their SharePoint environments. This includes things like credit card, drivers license, and social security numbers. For SharePoint on premise deployments this has required third party applications to be used to provide this functionality to all locations in the SharePoint farm.

SharePoint 2013 Hosting - ASPHostPortal.com :: Data Loss Prevention in SharePoint 2013

Data Loss Prevention (DLP) is a feature that was first introduced in Exchange (2013 and Online) and is now in SharePoint Online (but not the on-premises version). I covered the initial news on this topic last year and took the chance at the Microsoft Ignite conference to find out had the functionality predicted then been realized in production.

DLP is actually a great example of how engineering teams are now working across multiple products rather than in the narrow silos of the past and it’s obvious that a lot of lessons learned from the DLP implementation in Exchange have influenced the implementation in SharePoint Online to provide protection against the misuse of sensitive data in documents. The documents can be stored in SharePoint or OneDrive for Business libraries.

Compliance officers, paralegals, or others performing a legal audit often need to assess the degree of risk posed by sensitive and personal data stored on SharePoint sites. Data loss prevention (DLP) in SharePoint Online provides you with a way to identify that data, so you can work with document owners to reduce any risk to your organization.

Assign permissions to the eDiscovery Center

Permissions are a big deal. And to run a query in the eDiscovery Center, you need lots of different types of permissions. Assigning permissions to multiple people for Exchange Online, SharePoint Online, the eDiscovery Center, and each site collection could take a long time.

If you only want to use the eDiscovery Center, you might wonder why you need all those other permissions. The eDiscovery Center is a site collection, and like any other site collection, you have to be given permissions to access it. Access to the eDiscovery Center, however, grants no special, automatic access to other site collections, to documents, or to content. To gain access to data stored on other site collections and in OneDrive, you’ll need to be granted admin permissions for each. Multiply that action times the number of admins in your organization, and you can see how it makes sense to optimize the process. Because the security group that you’ll create in the next set of tasks is powerful, choose its members carefully.

Open the eDiscovery Center

  • Sign in to the Office 365 admin portal.
  • In the Admin menu, choose SharePoint.
  • Click the link to the eDiscovery Center on the site collections link page. Your eDiscovery Center URL will look similar to this: http://contoso.sharepoint.com/sites/ediscovery.

Create an eDiscovery case

  • Cases are where you can run queries and export them for analysis. Follow these steps to create a case.
  • In the eDiscovery Center, click Create new case.
  • Type a <title and description> for your case.
  • In the Web Site Address box, type the last part of the URL you want for the case. Each case gets its own URL, so feel free to make this as unique and helpful as you’d like.
  • Under Select a template, select eDiscovery Case.
  • Under User Permissions, select whether to keep the same permissions as the parent site or use unique permissions. If specific people need access to this case but not to others, choose
  • Use unique permissions.
  • You can optionally choose to display the site on the Quick Launch or in the top link bar on the eDiscovery Center.
  • Click Create.

Query for sensitive data within a SharePoint site

Go to your case menu by using the URL you created. The case menu is specific to the case you’re working on and won’t show other cases that are in the eDiscovery Center. (When querying for sensitive data, you only need to pay attention to two sections on this page– Queries eDiscovery Sets.) Querying takes two steps: creating a query and running a query.

View and export the results of a query

You’ve made it. Now you can actually see the results of the query you’ve been building this whole time.

  • Click Search to see the results on the bottom of the page.
  • Click the Export button to view the data in a spreadsheet. For more information about exporting your data, see Export eDiscovery content and create reports.
  • Click Save if you want to keep the query.

Cheap and Recommended SharePoint 2013 Hosting

ASPHostPortal.com is Perfect, suitable hosting plan for a starter in SharePoint. ASPHostPortal the leading provider of Windows hosting and affordable SharePoint Hosting. ASPHostPortal proudly working to help grow the backbone of the Internet, the millions of individuals, families, micro-businesses, small business, and fledgling online businesses. ASPHostPortal has ability to support the latest Microsoft and ASP.NET technology, such as: WebMatrix, WebDeploy, Visual Studio 2015, .NET 5/ASP.NET 4.5.2, ASP.NET MVC 6.0/5.2, Silverlight 6 and Visual Studio Lightswitch, ASPHostPortal guarantees the highest quality product, top security, and unshakeable reliability, carefully chose high-quality servers, networking, and infrastructure equipment to ensure the utmost reliability

SharePoint 2013 Hosting – ASPHostPortal.com to Launch New Data Center in Paris

ASPHostPortal.com to Launch New Data Center in Paris, France on November 2014

ASPHostPortal is known for credible and unswerving web hosting solutions. Apart from the reliability of the ASPHostPortal Uptime, which features 99.9 per cent average uptime, ASPHostPortal also offers outstanding data center which reflects ASPHostPortal high speed and high performance hosting package.  Recently, ASPHostPortal.com launch its new data center in Paris, France on 9th November 2014 with room for more than 10,000 physical servers, and allowing customers’ to meet their France data residency requirements.

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The new facility will provide customers and their end users with ASPHostPortal.com services that meet in-country data residency requirements. It will also complement the existing ASPHostPortal.com Amsterdam data center and London data center, to provide European customers redundancy options within the region. The Paris data center will offer the full range of ASPHostPortal.com web hosting infrastructure services, including bare metal servers, virtual servers, storage and networking.

ASPHostPortal offers the perfect combination of affordability and reliability.  They have an excellent uptime history with several months this year boasting more than 99.9% average uptime.  Their hosting package reflects speed and performance.  Their data center can take much of the credit for such superb services. The new data center will allow customers to replicate or integrate data between Paris, London and Amsterdam data centers with high transfer speeds and unmetered bandwidth (at no charge) between facilities.

“With ASPHostPortal, choosing the data center location is a free feature and option to all customers. The customer simply chooses US, Europe, Asia or Australia. It’s simple, intuitive and convenient. The option is free, and there will never be any other cost to the user associated with this option,” said Dean Thomas, Manager at ASPHostPortal.com.

Clients who have any questions about the feature and the option that is most suitable for their purposes should feel free to contact ASPHostPortal through their 24/7/365 customer support team. ASPHostPortal will help you choose the right option that will best suit your needs.

For more information about new data center in France, please visit http://asphostportal.com/Hosting-Data-Center-France.

About ASPHostPortal.com:

ASPHostPortal.com is a hosting company that best support in Windows and ASP.NET-based hosting. Services include shared hosting, reseller hosting, and SharePoint hosting, with specialty in ASP.NET, SQL Server, and architecting highly scalable solutions. As a leading small to mid-sized business web hosting provider, ASPHostPortal.com strive to offer the most technologically advanced hosting solutions available to all customers across the world. Security, reliability, and performance are at the core of hosting operations to ensure each site and/or application hosted is highly secured and performs at optimum level.

SharePoint 2013 Hosting with ASPHostPortal.com :: Easy to Save Site As Template in SharePoint 2013

What is SharePoint?

SharePoint is a web application framework and platform developed by Microsoft. First launched in 2001, SharePoint integrates intranet, content management and document management, but recent versions have broader capabilities. In this post we will tell you about how to save site as template in SharePoint 2013. First of all those who have design level permission or more than that, they can save a site as a template.ahp_freehostSHP

Access External Data Within SharePoint

Here in custom web template apart from security related information other information like list, document libraries, web parts etc will be saved in the custom web template.

This will be saved as a file with .wsp extension in the solution gallery of the site collection.

Follow below steps:

  • Open the SharePoint 2013 site for which you want to save the template. Then on the Settings menu select Site Settings.
  • This will open the site settings page, In the Site Actions section, “Click on Save site as template”.
  • This will open the Save as Template page, there give a file name, Template Name, Description etc. If you want to include the content then check the check box “Include Content” as shown in the fig below:
  • Then click on OK, this will save the template.

Now if you want to create a new site by using the site template that we have created just now, then click on +new site. This will open the New SharePoint Site page. In the template section when you click on Custom then the template will come as shown in the fig below:

Advantages of SharePoint

  • As companies grow so does the amount of their files. It soon becomes difficult to keep track of the multiplying documents and their locations. SharePoint overcomes this by allowing you to store and share your files in a central site.
  • Sharing work files through email is a cumbersome process. SharePoint eliminates this by allowing files to be stored in one location, allowing easy access to all team members.
  • Business Intelligence has traditionally remained in the hands of a few key decision makers within organizations. For years, it has been the goal of BI providers to “democratize business intelligence” by making it available to all levels of workers throughout companies. With the addition of Performance Point to the SharePoint Enterprise version of SharePoint, this vision is realized, finally taking business intelligence out of the hands of the few and into the hands of many.
  • Today’s work occurs over multiple locations, whether it is in different countries, office locations, separate departments or at your home office. SharePoint enables teams and individuals to connect and collaborate together regardless of where they are located.
  • Surveys have shown that employees can spend up to 20 – 30 % of their day searching for data and information. SharePoint eliminates this drag on productivity by providing the robust search functionality needed to find the information and expertise buried in the thousands, or hundreds of thousands of files a company generates in the course of business.

Best SharePoint Hosting

ASPHostPortal.com has been Microsoft recommended hosting provider. In our SharePoint plan, we offer Support Custom WebParts, SharePoint Site Usage Reports, Support SSL, Users Administration, Intl Language Packs, Public-Facing Access. Get organized with our SharePoint Foundation 2010 Hosting, the leading Microsoft web hosting solution for secure document management, content management, and workflow features for your intranet or extranet requirements. The SharePoint plan is starting from $9.99/mo.

SharePoint 2013 Hosting with ASPHostPortal.com :: The Quick & Easy Way to Add Metadata to SharePoint Content

What is SharePoint?

Microsoft SharePoint is a dynamic and interactive site that allows users to collaborate and manage content via a browser. SharePoint can be mapped to access documents in a shared folder. You can easily access your documents and files from your desktop or any Microsoft Office application.

Hastags in SharePoint

In this article, we will give you some tips for your SharePoint. These tips use one of the most popular features on social media that’s called hashtags. Hashtags is one of the most popular features on social media. If you use sites like Twitter or Instagram, you’ve certainly seen hashtags, and perhaps even used them in your own posts to group messages and add additional context.

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Now, hashtags are finding a home in business platforms like SharePoint 2013, providing users with a quick and easy way to add metadata to content. This in turn helps to better categorize content for future searches.

hashtagMKTG_logo_twitter_BLUEThere’s no hiding the fact that metadata and tagging are critical to SharePoint success. People need the ability to easily search for and find information. Yet many users either don’t understand the importance of metadata or simply don’t want to be bothered with tagging. As a result, users often turn to file-sharing services like Dropbox, where they upload their items and move on.

Of course, consumer-grade solutions such as Dropbox don’t provide the security features generally required for business information. That’s why it’s smart to encourage users to take advantage of hashtags in SharePoint. Hashtags are a concept they’re probably familiar with from using social media. That should make using hashtags in SharePoint an easy concept to understand, and ultimately encourage them to use the platform.

How to Use Hastags in SharePoint?

  • Tags must be one word: If you want to create a tag with multiple words, you have to combine the words. Start each word with a capital letter so the tag is easier to read, such as #SharePointTips.
  • Creating hashtags: The article notes that “hashtags are a little quirky in SharePoint.” Users are only allowed to create hashtags in the newsfeed, although they may be used elsewhere.
  • How to “follow” a hashtag: Are you looking to keep tabs on a specific topic? Simply click on the hashtag in a post or add it to the “followed hashtags” section in your profile.

Encourage your users to add metadata by taking advantage of hashtags in SharePoint. The above tips provide a great starting point for helping them to get the most out of hashtags.

Recommended SharePoint Hosting

ASPHostPortal.com has been Microsoft recommended hosting provider. In our SharePoint plan, we offer Support Custom WebParts, SharePoint Site Usage Reports, Support SSL, Users Administration, Intl Language Packs, Public-Facing Access. Get organized with our SharePoint Foundation 2010 Hosting, the leading Microsoft web hosting solution for secure document management, content management, and workflow features for your intranet or extranet requirements. The SharePoint plan is start from $9.99/mo.

SharePoint 2013 Hosting with ASPHostPortal.com :: Move Your SharePoint to Cloud Server

Move Your SharePoint to Cloud Server

cloudserverSharePoint is a browser based platform that can boost the efficiency and effectiveness of your organization by enhancing communication and collaboration as well as streamlining the management of and access to your data.

SharePoint can store your documents in a central, secure location, then allow users to search it for instant access to the data they need. It also enables users to share information across your intranet, whilst ensuring users see only the data that is useful and relevant to them.

SharePoint in the cloud brings enhanced document management capabilities to ensure the integrity of documents stored on team sites: the option to require users to checkout documents before editing, the ability to view revisions to documents and restore to previous versions, and the option to set document and item-level security.

Moving your content from on-premises storage to the cloud offers many benefits. In this article, we will tell you why you should move your SharePoint to the Cloud?

Here are five tips for a successful SharePoint migration:

Clean up your content

Before beginning your SharePoint migration, determine what information to move to the cloud and what you should leave behind. Weeding out any redundant, outdated or trivial content before the migration should make the process easier, while also controlling costs and mitigating risks.

Automate cleanup processes

Deciding whether to delete, migrate or archive each piece of content is time-consuming, so look for ways to automate and streamline the process by using simple rules based on date, author and location.

Take inventory

To minimize errors and unwelcome surprises during your SharePoint migration, take inventory of the content you plan to move and acknowledge the intricacies of the source before you test or migrate to a new destination. The best way to go about this is to truly investigate your content and acknowledge the different object types involved. This inventory may be very granular, including number of versions, quantity of metadata and associated lookup columns within SharePoint or another site collection.

Test your migration before you commit

When moving from SharePoint on-premises to SharePoint Online, it’s important to address the different object types and their migration paths. Each object type is going to have a different migration path with its own challenges. In a test migration, you collect a smaller set of files from the source and move it to the destination, and then make sure all the attributes that you want come over with the files. It also gives you a chance to address any errors and complications, and test the transfer speed. Testing by object type helps you acknowledge the types of content and objects that have to move and any complexities you may run into with each of them.

Set a generous timeframe

Cloud migrations tend to take longer than migrating between two SharePoint on-premises systems. While cloud migration tools may claim to transfer a gigabyte per hour, your actual speed depends on a number of factors and network complexities. Moving data between completely separate data centers may result in low transfer rates, around 100 MB or 250 MB per hour. When you’re dealing with terabytes of data, such a slow rate could put you behind schedule. That’s why it’s important to look for ways to speed up the process.

In the end, to get the best results from your SharePoint migration, it’s important to set appropriate expectations and timeframes. For example, content cleanup may take considerable time depending on your information, cleanup goals and strategy. But considering the potential benefits of streamlining the migration and improving system performance, there’s no sense in cutting corners.

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SharePoint 2013 Hosting with ASPHostPortal.com :: 10 Top Tips for Your SharePoint 2013

What is SharePoint 2013?

At its most basic definition SharePoint is a web application from Microsoft that enables organizations to work more efficiently by letting users share documents, data and information. There are multiple SharePoint products for organizations to choose from, each offering a unique set of benefits.

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10 Top Tips for SharePoint

In this article, we will give you some tips for your SharePoint. There are some tips of SharePoint that you must know:

Don’t use folders in SharePoint

Certainly you should never use folders to classify content – that’s what metadata is for. You may use them to group related items sometimes, however Document Sets are better and, in any case, and folders should never be more than 1 level deep (no nesting).

Differentiate between mandated tasks and non-mandated tasks

Work out what things your staff MUST do (mandated tasks) and things you would like them to do (non-mandated tasks). Apply strong directives around the former with good governance.

Use encouragement, social gaming, appeals to better nature and other soft approaches to foster useful behavior around knowledge sharing and desirable habits that aren’t mandated.

Take away users’ ‘crutches’ for mandated activities – if your staff directory is working well in SharePoint then actively remove paper copies, email version and other applications – make staff use the definitive tool.

Differentiate between planned content and unplanned content

Pre-build content repositories (lists and libraries) for things you know you need to store, developing appropriate content types, metadata, views etc. to support these specific documents. Ensure these areas are used for known content (and is allow shared drives, email sharing, etc.)

Also create less structured libraries for general documents within teams, where you don’t know what kind of content needs to be stored. Use tags and keywords to manage the unplanned content and review it often to see if more structure is needed for emerging topics and activities.

Use OneNote for semi-structured and unstructured information

Not everything needs to be or can be planned. Use OneNote (it’s part of Microsoft Office and everyone in the NHS is licensed to use it) as a great tool for capturing notes, ideas, bits of emails and other ad hoc or temporary information. Encourage staff to remove information from emails and store it properly in OneNote. Create your OneNote notebooks in SharePoint libraries (we suggest a dedicated OneNote library for each department, project etc.), which will ensure content is synchronized across the whole team.

Continually develop views

SharePoint libraries can hold large numbers of documents, images and items. Views are an essential way of helping users see the documents etc. allowing content to be filtered, sorted and grouped; to provide just the columns of information they need without having to open each item to review its properties; or to change the way the items are displayed, for example as a list or as boxed items or a list with a preview.

Encourage staff to use the Web 2.0 features of SharePoint

Get staff to click on the star ratings options where enabled, to identify valuable content for other staff. Get those to click on the ‘I like It’ button, which will help them find documents, etc., they like and show their work-related interests to other staff.

Especially encourage staff to use the Tags and Notes button, which will allow further metadata (keywords) to be added to content, even after it has been created and without affecting the underlying document.

Use Taxonomies and Enterprise Metadata widely

Managed metadata and appropriate taxonomies allows users to select keywords from existing lists and trees of terms, improving consistency and making it easier for users to add keywords. It also helps improve search results, etc.

Use the ‘Link to a Document’ content type

Sometimes you need to add a document to a library that is somewhere else (another library or an external website for example). Instead of creating a copy (which might go out of date), add the ‘Link to a Document’ content type to the document library. Now you can add all the usual metadata, etc., for documents, without having to store them locally.

Use Metadata navigation for long lists and libraries

Use site wide metadata, etc., to provide rapid ways of filtering and navigating content in large lists. It will appear in the left navigation and lets users rapidly filter and navigate through lists when they haven’t get the predefined view they need. It also saves creating custom views for every possible view.

Replace Excel lists with SharePoint lists

Instead of creating a list in Excel and asking staff to update it there, move it into SharePoint (you can even directly import existing lists into SharePoint from Excel – it only takes 5 minutes). Once in SharePoint you can manage it much more effectively (multi-user access, version control, views, approvals, etc.,) and other applications in SharePoint can use it as a lookup list, etc. And you don’t need to open Excel every time you want to use it.

There are 10 Top Tips for Your SharePoint, we hope that will be useful for you. Do you need SharePoint 2010 and SharePoint 2013 Hosting recommendation? ASPHostPortal.com is the answer. Our support will always ready to help you 24 hours a day, 7 days a week, 365 days. Let’s check our special offer to get FREE Domain and Double Space SQL Server here.